Talent Acquisition Coordinator

Empire State Realty Trust•New York, NY

20d•$65,000 - $75,000

About The Position

The Talent Acquisition Coordinator serves as the primary support to the Talent Acquisition Partner (TAP) as a direct report and will work closely with the Human Resources team to drive strategic talent solutions and initiatives across all corporate departments, which includes our annual internship program. This role will source, recruit, and onboard top talent to meet business goals and enrich company culture. The Talent Acquisition Coordinator will manage recruitment operations and maintain Lever, the Applicant Tracking System (ATS), records and candidate data integrity. Additional responsibilities include communication of candidate status updates, creation of recruitment analytics, and general recruitment administrative tasks. By delivery of talent solutions to hiring managers, the Talent Acquisition Coordinator directly supports Empire State Realty Trust’s continued business growth and hiring quality.

Requirements

Demonstrate a strong sense of urgency, initiative, and problem-solving skills, with the ability to work autonomously and adapt quickly to shifts in needs and priorities
Leverage deep expertise in an ATS to optimize hiring workflows, scheduling, and overall efficiency
Support multiple concurrent processes with consistent, clear communication, strong collaboration, and reliable execution
Assist the TAP with documentation and maintain Standard Operating Procedures (SOPs) to reinforce best practices and improve hiring outcomes
Apply Human Resources principles, practices, and procedures to ensure compliance and strategic alignment
Utilize proficiency in an ATS, with preference for Lever, to effectively manage candidate pipelines and recruitment operations
Operate proficiently within the Microsoft Office Suite and related tools to enable accurate documentation, effective communication, and robust operational reports
Experience in full-cycle recruitment coordination/administration
Bachelor’s degree and/or equivalent experience
At least 2 years of experience in recruitment coordination and operations

Nice To Haves

Corporate environment preferred
Familiarity with AI-supported recruitment tools or talent platforms and awareness of guidelines for responsible use

Responsibilities

Assist in the full-cycle recruitment process for corporate hiring
Document intake meetings with hiring managers
Post job descriptions accurately through the ATS, ensure integration with external job boards, and maintain all documents within SharePoint
Enter requisitions into the ATS for headcount approvals
Assist with the creation of detailed feedback forms for all roles
Review resumes to identify quality candidates in coordination with the TAP
Conduct recruiter screens for summer intern candidates and additional assigned roles as needed
Schedule all interviews and provide solutions on how to make recruitment scheduling more efficient
Own ESRT’s Talent Outlook inbox and help manage the calendar
Meet and greet candidates for onsite interviews to ensure candidates have a great first impression of ESRT
Schedule debrief meetings with interview panels in a timely manner for all onsite interviews
Generate and extend written offer letters to potential hires, with accuracy and timeliness in mind
Manage candidate information, which includes resumes and contact details, within the ATS to ensure efficiency and accuracy and perform regular audits
Generate regular reports on recruitment metrics for leadership
Ensure best practices are followed for a seamless and effective hiring process with candidate experience at the forefront
Serve as a brand ambassador and culture champion that embodies and promotes ESRT’s mission, values, and work environment
Organize and participate in job fairs and recruitment events to represent ESRT and engage with potential candidates
Create recruitment branding materials for events and online presence
Foster long-term connections with past applicants, potential candidates, and hiring managers to grow ESRT’s professional network and talent ecosystem
Support use of AI-enabled recruitment tools to enhance candidate search, resume evaluation, and recruitment workflow efficiency
Assist in various ad-hoc projects as needed
Collaborate with the HR team and hiring managers to develop a best-in-class preboarding program for new hires
Partner with HR Coordinators to ensure seamless transition from preboarding to onboarding
Conduct reference checks and provide updates from the HR Coordinators on background checks, employment verifications, and other pre-employment checks
Communicate all updates to new hires during their onboarding period
Ensure all required actions are completed by hiring manager and IT in a timely manner in preparation for new hires start
Provide timely updates to TAP and HR on the status of all new hires in the onboarding stage
Manage sensitive and confidential matters like organizational changes and protect the security of information, data, and files