Talent Acquisition Coordinator

Salute Inc.

3d

About The Position

The Talent Acquisition (TA) Coordinator provides comprehensive administrative and candidate experience support to the TA team. This role ensures a seamless recruiting and pre-boarding experience, which may include supporting candidates from interview scheduling through Day 1 readiness.

Requirements

• Entry level experience in coordination, administration, scheduling, or HR/TA operations.
• Strong communication and customer service mindset with a professional demeanor interacting with candidates and internal / external stakeholders.
• Strong organization, attention to detail, and ability to prioritize in a fast-paced environment.
• Comfortable working with calendars (Outlook), ATS systems, and Excel spreadsheets.

Nice To Haves

• Experience with high-volume scheduling or multi-site hiring.
• Familiarity with recruiting metrics and reporting.
• Familiarity with background check processes, pre-boarding workflows, or onboarding programs.
• Prior experience coordinating candidate travel or managing vendor partnerships.
• Fluent bilingual proficiency in Spanish and English, spoken and written.

Responsibilities

• Support TA team by coordinating interview scheduling across multiple calendars/time zones, including virtual/on-site logistics, as needed.
• Support completion of pre-hire paperwork, including I-9 guidance, policy acknowledgments, and required documentation.
• Monitor candidate progress on all pre-employment steps and escalate delays or issues proactively.
• Coordinate with HR, IT, and hiring managers to ensure Day 1 readiness (equipment, onboarding schedules, etc).
• Maintain strict confidentiality and ensure compliance with hiring regulations and documentation requirements.
• Track background check statuses, start dates, and onboarding milestones in the  ADP applicant tracking system (ATS) and reports.
• Assist and support recruiting events (career fairs, hiring days, university recruiting) and logistics, including preparing presentations materials, attendee lists and trackers, candidate packets, event collateral, and other items as needed.
• Ensure compliant handling of candidate data and consistent process documentation.
• Assist with arranging TA team travel, as needed (flights, hotels, ground transportation).
• Orders supplies, lunches or coordinate catering for onsite interview days, team sessions, or as needed.
• Support TA with operational documentation including creating and saving SOPs, marketing materials, and more.
• Manage TA mailbox for candidate communications.

Benefits

• Time to Recharge: Enjoy 8 company-paid holidays, 2 floating holidays, and PTO so you can rest, celebrate, and take care of what matters most.
• Comprehensive Benefits Package: Including Medical, Dental, and Vision that you can enroll in starting on Day 1. Coverage begins the first of the month following 30-days of employment.
• Peace of Mind: The Employee Assistance Program is available to all employees, even if you do not participate in the benefits package.
• Your financial future matters: Enjoy our employer-supported 401(K) with immediate 100% vesting, plus a 3% employer match and a 50% match on the next 2%.
• Wellness Support: Access to HSA, mental health resources, and gym discounts—because your health matters.
• Extra Protection & Perks: Through discounted group programs, such as legal services, home & auto insurance, pet insurance, and ID theft protection for life’s unexpected moments.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed