Talent Acquisition Coordinator

San Juan Regional Medical Center•Farmington, NM

22h

About The Position

Creating Life Better Here starts with you. At San Juan Regional Medical Center, we're more than a healthcare provider—we're a values-driven organization dedicated to delivering exceptional care. As a team member, you help fulfill our mission to make life better here for our community. The Talent Acquisition Coordinator supports the Talent Acquisition Team by completing the Onboarding Process for each new caregiver. The Talent Acquisition Coordinator also provides excellent customer service to: caregivers, hiring managers, Talent Acquisition Team Members, and each department at San Juan Regional Medical Center. We follow a 9/80 schedule, which is a flexible full-time work arrangement in which an employee works 80 hours over nine days instead of the traditional ten-day pay period. Typically, this includes eight 9-hour days and one 8-hour day, allowing the employee to have one scheduled day off every other week while maintaining full-time status.

Requirements

High school diploma or equivalent
One year of human resource-related experience
Must have computer skills and the ability to learn HRIS System
Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
Must be able to prioritize and complete multiple tasks and frequent interruptions in a pleasant and efficient manner
Must have excellent organization skills and the ability to create, update, and send New Caregiver Orientation lists and rosters to appropriate departments in a timely manner
Must have excellent oral and written communication skills with new caregivers, hiring managers, Talent Acquisition Team, and other departments
Must have excellent time management skills to meet frequent deadlines, attend various meetings, and complete other assigned duties including but not limited to: reviewing candidates, screening candidates, changing candidate statuses in Workday, and assisting the Talent Acquisition Team when needed

Nice To Haves

Associates Degree in business, human resources, or equivalent combination of education and experience desired
HR certification (SHRM, HRCI)
Experience in Workday, Kronos, and HealthStream
Experience in onboarding, completing I-9s, completing E-Verify, and Talent Acquisition

Responsibilities

Fingerprinting: Verify the completion of DOH Applications, data entry into Cogent, fingerprinting, and sending completed packets to DOH
Conduct fingerprinting for new caregivers, EMTs, volunteers, and students. For new caregivers and volunteers: complete data entry into the DOH website, print Cogent receipts, monitor application process for final clearance, authorize hire in DOH website, and communication with Volunteer Services to pick up the completed packets
Badging: Create badges for caregivers, volunteers, board members, and students (for new, lost, stolen, broken, etc.)
Send communication to activate/deactivate badges (i.e. Security, Café, and I.T.)
Data entry into Workday to activate/deactivate badges
Students: Enter students for clinical rotation into Workday
Provide Shadow Student forms to students
Collect completed forms and documents
Conduct Shadow Student Orientations
Verification of Employment: Complete Verification of Employment for current and terminated caregivers
New Caregiver Orientation (NCO): Create and send NCO Lists to: Infection Control, I.T., Education, Security and Talent Acquisition Team
Create and send NCO Rosters to: department managers, Payroll, Benefits, Clinical Educators, Education, Legal, Café, TA Team, Security, Nursing Administers, Patient Experience, I.T., Vice President of Human Resources and Clinic Director
Obtain completed NCO documents and scan them into Workday
Communication with new caregivers, department managers, I.T., Infection Control, TA Team and Learning & Development (i.e. Welcome email, Employee Health Letter, NCO Roster, NCO List, onboarding calendar, clearances for new caregivers, start dates for new caregivers, etc.)
Send invites to department managers for the NCO (i.e. Commissioning Ceremony, picking up new caregivers, etc.)
Onboarding Process: Create and send the NCO List to various departments
Create and send the NCO Roster to various departments
Create caregiver folders to collect onboarding documents (all scanned into Workday)
Schedule onboarding appointments in Outlook
Verify if job offers were accepted and onboarding forms were completed
Send welcome email (to confirm Onboarding Appointment and NCO) and attach Employee Health Letter (to obtain immunization records, provide contact information, etc.)
Enter drug screen appointments in lab schedule (and on-going communication with the Lab to improve processes)
Complete background check in VerifiedFirst (MVR, licensing and verification, education, employment history, and drug screen if the caregiver is from out of town) and once the caregiver is cleared, print report, and scan into Workday
Complete clearances in DOH website and when cleared, hire the caregiver in DOH website, and contact caregiver if DOH needs further investigation
Print Fingerprint Authorization Forms and add registration numbers
Print Cogent receipts and scan into Workday
Complete drug screen forms for each lab appointment
Assign parking stickers and provide specific instructions to new caregivers
Create employee badges: take picture, data entry, print badge, attach all cards, provide instructions, send e-mail to I.T., Security, and Café to activate badge, and data entry into Workday
Obtain I-9 documents: copy documents, scan documents, and attach to the I-9 in Workday
Obtain all professional licenses, copy documents, and attach to the “Career” tab in Workday
Walk the caregiver to the Lab for drug screen and add the drug screen form to the hanging clipboard
Communicate with the insurance agent regarding MVR Reports (if the caregiver will be driving for SJRMC), add new caregiver to the insurance policy
If the drug screen results need additional investigation: contact caregiver and provide investigator contact information
Complete the I-9 in Workday, make sure E-Verify authorizes the hire, and attach I-9 documents
Complete mail merge to create all NCO documents
Enter class codes, parking sticker number, and badge number in Workday
Scan all completed onboarding documents into Workday
Other Duties: Administrator role for E-Verify, DOH website, and Cogent
Complete all provisioning work requests for new caregivers
Finalize new caregivers in DOH website (selecting “Hire” or “Hire Provisionally”)
File all Cogent receipts for the Visa reconciliation (monthly reconciliation by the Benefits Department)
Enter username and password for new hires into Workday
Attend various meetings (one-on-one, Workday training, TA Team Meeting, and daily huddles)
Create KPI goals, accomplish goals, create PowerPoint slides, and present at monthly HR meetings
Other duties as assigned