Talent Acquisition Coordinator
About The Position
ClearView Healthcare Partners is a premier life sciences strategy consulting firm headquartered in Boston, with offices in San Francisco, New York City, London and Gurgaon. Serving clients in the biopharmaceutical, medical device, and diagnostic spaces, we provide world-class strategic decision-making support across a diverse range of business issues. Our goal is to inform actionable recommendations that allow companies to achieve their business objectives. Role Overview The Talent Acquisition Coordinator will provide critical operational and administrative support to both Campus Recruiting and Experienced Recruiting, ensuring a smooth and positive experience for candidates and hiring teams. This role is ideal for someone who is highly organized, detail oriented, and excited to learn the full recruiting lifecycle in a fast paced consulting environment.
Requirements
- 1–2 years of experience in HR, recruiting coordination, administrative support, or a similar role.
- Strong organizational skills and attention to detail, with the ability to manage multiple deadlines and stakeholders.
- Excellent written and verbal communication skills, with a professional and service oriented approach.
- Comfort working with calendars, virtual meeting tools, and tracking systems; prior experience with an applicant tracking system is a plus.
- Ability to handle confidential information with discretion.
- Collaborative mindset, eagerness to learn, and interest in developing a career in Talent Acquisition.
Nice To Haves
- prior experience with an applicant tracking system is a plus.
Responsibilities
- Coordinate interviews for campus and experienced candidates, including scheduling, calendar invites, room/virtual setup, and logistics across multiple time zones.
- Serve as a main point of contact for candidates regarding interview details, travel (if applicable), and general process questions.
- Assist recruiting managers in maintaining and updating interview materials (guides, scorecards, agendas) and ensure interviewers have what they need in advance.
- Support virtual and in person campus events (info sessions, coffee chats, career fairs, interview days) by handling registration, event logistics, materials preparation, and post event follow up.
- Assist with coordination across approximately 20 U.S. and 5 U.K. schools, including managing event calendars, tracking attendance, and processing candidate lists from career services.
- Help prepare and send campus communications such as event reminders, application follow ups, and basic outreach campaigns.
- Assist with offer documentation preparation and coordination of background checks and other pre hire steps.
- Assist the Associate Manager, TA Programs on logistics pertaining to any recruiting programs (e.g., global summer internship, Connect to ClearView)
- Schedule interviews for experienced hires, including multi round, panel, and case interviews, partnering closely with the Sr. Manager and hiring managers.
- Draft and send candidate communications (confirmation emails, next step updates) in alignment with recruiter guidance.
- Assist with offer documentation preparation and coordination of background checks and other pre hire steps.
- Maintain accurate and up to date candidate records in the applicant tracking system for both campus and experienced pipelines.
- Run standard reports (e.g., pipeline status, time to fill, event attendance) and support basic data cleanup and audit activities.
- Help track and organize candidate feedback, interview outcomes, and status updates to keep hiring teams aligned.
- Act as a friendly, professional point of contact for candidates, reinforcing the firm’s brand and commitment to a high quality experience.
- Collaborate closely with the Campus Recruiting Team, Sr Manager Experienced Recruiting, and TA Programs and Recruiting Ops Associate Manager to anticipate needs and proactively resolve scheduling or process issues.
- Support general TA team projects such as process documentation, template updates, and continuous improvement initiatives.
Benefits
- In addition to the base salary, you will be eligible for an annual discretionary performance bonus, and a comprehensive benefits package.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
