Talent Acquisition Coordinator

Dow Jones & Company•New York City, NY

6d•$60,000 - $70,000•Hybrid

About The Position

About the Role You will report to the Director, Talent Acquisition and be based in our New York City office. As a successful candidate, you are motivated and passionate about working with people. You take pride in delivering high-quality work, and enjoy working with people. You Will: Collaborate with Recruiters and Hiring Managers throughout the recruitment life cycle. Manage scheduling for interviews and candidate assessments (in-person or virtual) for candidates, recruiters and team members across the business groups, providing an excellent experience to everyone you work with daily. Create offer letters and Initiate background checks for new hires; escalate discrepancies to Director, Talent Acquisition for resolution. Provide ad-hoc support for Recruiters. Maintain data integrity in systems of record by communicating frequently with Recruiters and the HR Strategy & Operations team. Fully and accurately utilize Workday and ServiceNow as well as find efficiencies in process wherever needed. Track all referrals and process the payment. Initiate and monitor new hire onboarding and ensure all onboarding forms are completed. Maintain and update the Talent Acquisitions library of documents as our process' evolve. Onboard vendors & process TA related invoices. Be responsible for updating and maintaining offer letter/contract templates, process documents, training materials, and/or Talent Acquisition policies.

Requirements

3 years of recruitment or administrative support experience.
Previous experience with HR databases and automated recruiting tools (Workday, ServiceNow).
Experience communicating (written and verbal) effectively and tactfully in a customer service manner.
Strong interpersonal skills in dealing with all levels of management.
Experience using and maintaining multiple tools such as Canva, Sterling, Gmail, Google Docs, Google Slides, Google Form and Google Sheets.
Experience coordinating and performing multiple tasks.
Experience using the Recruiting function in Workday.
Strong organizational skills, proven attention to detail/accuracy is required.

Responsibilities

Collaborate with Recruiters and Hiring Managers throughout the recruitment life cycle.
Manage scheduling for interviews and candidate assessments (in-person or virtual) for candidates, recruiters and team members across the business groups, providing an excellent experience to everyone you work with daily.
Create offer letters and Initiate background checks for new hires; escalate discrepancies to Director, Talent Acquisition for resolution.
Provide ad-hoc support for Recruiters.
Maintain data integrity in systems of record by communicating frequently with Recruiters and the HR Strategy & Operations team.
Fully and accurately utilize Workday and ServiceNow as well as find efficiencies in process wherever needed.
Track all referrals and process the payment.
Initiate and monitor new hire onboarding and ensure all onboarding forms are completed.
Maintain and update the Talent Acquisitions library of documents as our process' evolve.
Onboard vendors & process TA related invoices.
Be responsible for updating and maintaining offer letter/contract templates, process documents, training materials, and/or Talent Acquisition policies.