Talent Acquisition Coordinator

ChenMed

1d•$19 - $26•Remote

About The Position

We’re unique. You should be, too. We’re changing lives every day. For both our patients and our team members. Are you innovative and entrepreneurial minded? Is your work ethic and ambition off the charts? Do you inspire others with your kindness and joy? We’re different than most primary care providers. We’re rapidly expanding and we need great people to join our team. The Talent Acquisition Coordinator will be responsible for providing recruitment support for all openings across our portfolio of businesses. Responsibilities include, but are not limited to; maintaining candidate relationships, coordinate interview schedule between candidates and hiring managers (Video, Live, Phone, and Skills-Checks), setting up candidate tours of our medical facilities as needed, working with talent acquisition on coordinating job fairs or networking events, maintain a high level of white glove service for our internal staff, coordinate candidate related travel for interviews, and work within our Workday Applicant Tracking System. This role is a nationally facing opportunity, as a team providing administrative recruitment support for up to 200 requisitions at one time and responsible for interview case-loads up to 50 at any given time. There are 3 T.A Coordinators on your immediate team, and we have 5 Talent Acquisition Specialists being supported. This role reports to the Director of Talent Acquisition. ESSENTIAL JOB DUTIES/RESPONSIBILITIES: Responsible for the interview scheduling coordination between hiring manager and candidate. Checks all assigned incoming email boxes and voicemail on a daily basis; processes high volume of administrative (interview) activity on daily basis. Works in an Applicant Tracking System on a daily basis to ensure candidates are immediately processed and dispositioned as appropriate. Ensures candidates are promptly delivered to Hiring Manager for their scheduled interviews, as needed. Enters candidate or interview related details in the ATS, keen sense of accuracy as it will be used for reporting. Participates in routine staffing meetings with the business as needed. Comfortable in a structured, automated process environment utilizing Workday applicant tracking system. Comfortable in a metric driven environment, such as: time in process, recruitment time to fill, candidate interview accuracy, SLAs like time it takes to schedule or reaching out to the candidate within 24 hours, etc. Promptly identifies areas of concern from a recruitment standpoint and escalates this to the Recruiters or Director of Talent Acquisition. Provides feedback timely and consistency back to the Recruiter team, provides high level of customer service. Other duties as assigned and modified at manager’s discretion. KNOWLEDGE, SKILLS AND ABILITIES: Ultra-high level customer service mentality, “white glove” service mind-set. Strong attention to detail/high level of accuracy. Excellent organizational/prioritization skills. Strong interpersonal and communication skills. Open to change and the ability to implement change quickly and effectively. Ability to interact professionally and represent ChenMed and the Talent Acquisition department in a positive manner with associates and candidates. Ability to multi-task and handle multiple candidates simultaneously who are in all phases of the recruitment process. Ability to work independently and able to follow directions and solve problems. Ability to work variable and flexible hours.

Requirements

Ultra-high level customer service mentality, “white glove” service mind-set.
Strong attention to detail/high level of accuracy.
Excellent organizational/prioritization skills.
Strong interpersonal and communication skills.
Open to change and the ability to implement change quickly and effectively.
Ability to interact professionally and represent ChenMed and the Talent Acquisition department in a positive manner with associates and candidates.
Ability to multi-task and handle multiple candidates simultaneously who are in all phases of the recruitment process.
Ability to work independently and able to follow directions and solve problems.
Ability to work variable and flexible hours.
Associate Degree required.
One (1) + year processing a high volume of administrative (interview scheduling) transactions.
Previous experience working in a fast paced, high growth Recruiting Department for either an agency or in-house capacity.
Workday ATS experience or other applicant tracking system.
Strong proficiency with computers and databases, including Microsoft Office Applications (Outlook, Word, Excel, PowerPoint).

Nice To Haves

Bachelor’s Degree highly preferred.
Prior experience working in a shared services environment is a plus.

Responsibilities

Responsible for the interview scheduling coordination between hiring manager and candidate.
Checks all assigned incoming email boxes and voicemail on a daily basis; processes high volume of administrative (interview) activity on daily basis.
Works in an Applicant Tracking System on a daily basis to ensure candidates are immediately processed and dispositioned as appropriate.
Ensures candidates are promptly delivered to Hiring Manager for their scheduled interviews, as needed.
Enters candidate or interview related details in the ATS, keen sense of accuracy as it will be used for reporting.
Participates in routine staffing meetings with the business as needed.
Comfortable in a structured, automated process environment utilizing Workday applicant tracking system.
Comfortable in a metric driven environment, such as: time in process, recruitment time to fill, candidate interview accuracy, SLAs like time it takes to schedule or reaching out to the candidate within 24 hours, etc.
Promptly identifies areas of concern from a recruitment standpoint and escalates this to the Recruiters or Director of Talent Acquisition.
Provides feedback timely and consistency back to the Recruiter team, provides high level of customer service.
Other duties as assigned and modified at manager’s discretion.