Talent Acquisition Coordinator

CollegeVine

2d • Remote

About The Position

As a TA Coordinator at CollegeVine, you’ll play a key role in delivering a seamless and positive candidate experience across all teams as we scale our AI-first company. You’ll support interview scheduling and recruiting operations for roles across all departments. This role is ideal for someone early in their talent career who is highly organized, detail-oriented, and excited to grow in a fast-paced startup environment.

Requirements

• 1+ years of experience in a recruiting coordinator or scheduling role at a high-growth company, tech or AI preferred
• Strong organizational skills with exceptional attention to detail
• Excellent written and verbal communication skills and a strong candidate-first mindset
• Ability to navigate with a sense of urgency and juggle multiple requests and shifting priorities in a fast-paced environment
• Experience using an ATS or scheduling tools (bonus if you’ve worked in Ashby!)
• Proficiency with Google Calendar, Zoom, Slack, and other collaboration tools
• Proactive, reliable, and comfortable taking ownership with minimal oversight
• Interest in working at an AI-first company and growing a career in talent acquisition

Responsibilities

• Coordinate and schedule interviews across multiple time zones for roles across all departments
• Serve as a primary point of contact for candidates, ensuring clear, timely, and professional communication throughout the interview process
• Partner closely with recruiters and hiring managers to keep interview processes running smoothly and on track
• Manage interview logistics, including calendar scheduling and candidate preparation
• Maintain accurate candidate, interview, and pipeline data in Ashby (ATS)
• Assist with administrative tasks throughout the hiring process, including drafting, preparing, and sending offer letters, coordinating approvals, and supporting onboarding handoffs
• Support recruiting operations by tracking interview progress, updating pipelines real time, and ensuring data accuracy
• Identify and recommend improvements to scheduling workflows, candidate experience, and recruiting operations
• Assist with additional recruiting projects as needed, including hiring coordination, process improvements, and employer branding initiatives

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed