TA Pre Boarding Coordinator

Westgate Resorts • Ocoee, FL

10h • $21 - $23

About The Position

$21.00 $23.00 per hour. The TA Preboarding Coordinator drives a seamless new hire onboarding experience across multiple Westgate Resorts properties. This high-volume HR coordination role manages 25+ active hires at a time, ensuring compliance, accuracy, and an exceptional candidate experience from offer acceptance through New Hire Orientation.

Requirements

• High school diploma required. Associate degree preferred.
• 1–2 years experience in onboarding, HR coordination, talent acquisition support, or high-volume administrative processing.
• Experience with SmartRecruiters (ATS), ADP, DocuSign, Sterling or First Advantage preferred.
• Bilingual English and Spanish required
• Strong organizational skills, discretion, and ability to manage multiple deadlines simultaneously.

Responsibilities

• Manage end-to-end preboarding for 25+ hires across multiple resort properties and departments in a fast-paced, high-volume environment.
• Conduct new hire welcome calls and provide clear onboarding instructions prior to Day One.
• Process background checks, drug screenings, I-9 verifications, E-Verify, ADP documentation, and all compliance paperwork.
• Monitor vendor systems including Sterling, First Advantage, and DocuSign to ensure timely clearance.
• Confirm work authorization and clearance prior to New Hire Orientation.
• Maintain accurate new hire trackers, personnel records, and digital files in ImageQuest and HR systems.
• Partner weekly with recruiters and hiring managers to provide real-time status updates and resolve onboarding issues.
• Support internal transfers and ensure smooth transition between departments.
• Ensure strict compliance with federal, state, and company HR policies and Drug Free Workplace procedures.
• Meet service level expectations with exceptional attention to detail, confidentiality, and accuracy.

Benefits

• Comprehensive health benefits – medical, dental and vision
• Paid Time Off (PTO) – vacation, sick, and personal
• Paid Holidays
• 401K with generous company match
• Get access to your pay as you need it with our Daily Pay benefit
• Family benefits including pregnancy, and parental leave and adoption assistance
• Wellness Programs
• Flexible Spending Accounts
• Tuition Assistance
• Military Leave
• Employee Assistance Program (EAP)
• Life, Disability, Accident, Critical Illness & Hospital Insurance
• Pet Insurance
• Exclusive discounts for Team Member (i.e., hotels, cruise, resorts, restaurants, entertainment, etc.)
• Advancement & development opportunities
• Community Involvement Programs

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED