Systems Integrator Technical Specialist

Arcfield•McLean, VA

About The Position

The Sponsor is seeking an experienced and motivated individual to perform the role of Systems Integrator. As a critical member of a larger Principal Support team, the selected Systems Integrator should be flexible and prepared to provide cross-functional support. The primary focus will be to support the Front Office Senior Executive Officers and work closely with the Chief of Staff, Deputy Chief of Staff/Senior Executive Assistant, Executive Assistants, and various support team members. Responsibilities include, but are not limited to, the following: Reviewing incoming requests, taking appropriate actions, flagging important tasks for action and informing executives of highly sensitive requests. Ability to easily navigate and work in a high-tempo/high-volume environment. Tracking and monitoring ongoing external and internal engagements/events and initiatives Developing and maintaining a records management system for the organization on the external and internal events and engagements. Preparing high-level meeting summaries, creating agendas, highlighting action items, due dates and other key leadership feedback for daily meetings and external and internal events and engagements. Researching and preparing background information and/or talking points for events to include information on other meeting attendees, potential issues and situational awareness. Complete prep work and holistic logistics for all events, including but not limited to travel, clearance submissions, venue, etc. Summarizing correspondence, highlighting key issues and topics and providing follow-up to ensure timely action is taken. Managing and updating calendars, emails, or other tracking mechanisms, updating postings, announcements and documentation. Coordinating with other offices to review materials for release by following standard operating procedures and policies. Occasional local travel.

Requirements

Must possess and be able to maintain a TS/SCI clearance with polygraph
A Bachelor's degree in a related field or 10-12 years of experience, Master's degree or 8-10 year of experience, PhD or 5-7 years of experience
Minimum of 3 years experience with the customer
Demonstrated experience with C-suite level and/or Executive support
Demonstrated ability to work under pressure, in a high-tempo/high-volume dynamic team environment
Excellent judgment, strong written and oral communication skills and demonstrated ability to prepare executive-level correspondence
Outstanding organizational and planning skills with the ability to synthesize large quantities of disparate information
Strong time management skills with the demonstrated ability to keep complex organizations or initiatives on schedule to meet deadlines
Self-starter and team player with a 'can-do' attitude and solid project management skills (e.g. planning, tracking and reporting)
Ability to handle multiple tasks of competing priorities
Excellent interpersonal and networking skills
Strong critical thinking, analysis, and problem-solving skills which can be applied to processes
Ability to work in HIVE, Task-It, Blue Scape, Confluence; maintaining SOPs, organizational charts, administrator access tracking
Ability to fully perform tasks requiring collecting, compiling, evaluating, and publishing of information and statistical data
Ability to request, capture, store, and retrieve meeting materials in support of the Senior Principals
Ability to assist in the preparation of daily briefing books
Ability to maintain correspondence, suspense files, records, files for reports, operating procedures, internal memoranda, and compose correspondence
Ability to compose documents including user manuals, training materials, installation guides, proposals, and reports

Nice To Haves

Ability to coordinate with engineers, systems analysts, programmers, technicians, scientists, and top-level managers in the coordination and planning of programs
Ability to apply critical thinking to identify strengths and weaknesses of alternative solutions, conclusions, or approaches to problems
Prior experience with the customer's domain to include enterprise IT and/or mission support
Familiarity and experience with the Customer's access management, travel, and action planning tools
Bachelor's degree in related field
Familiarity with the ITE Organizational Structure

Responsibilities

Reviewing incoming requests, taking appropriate actions, flagging important tasks for action and informing executives of highly sensitive requests.
Ability to easily navigate and work in a high-tempo/high-volume environment.
Tracking and monitoring ongoing external and internal engagements/events and initiatives
Developing and maintaining a records management system for the organization on the external and internal events and engagements.
Preparing high-level meeting summaries, creating agendas, highlighting action items, due dates and other key leadership feedback for daily meetings and external and internal events and engagements.
Researching and preparing background information and/or talking points for events to include information on other meeting attendees, potential issues and situational awareness.
Complete prep work and holistic logistics for all events, including but not limited to travel, clearance submissions, venue, etc.
Summarizing correspondence, highlighting key issues and topics and providing follow-up to ensure timely action is taken.
Managing and updating calendars, emails, or other tracking mechanisms, updating postings, announcements and documentation.
Coordinating with other offices to review materials for release by following standard operating procedures and policies.
Occasional local travel.