Systems Administrator - IT

Limitless Male•Omaha, NE

just now

About The Position

The Systems Administrator is responsible for the hands-on administration, maintenance, integration, and optimization of all company technology systems across corporate and clinic locations. This role owns CRM (HubSpot), EMR systems, infrastructure stability, user access control, asset tracking, and new clinic IT deployment. This is a technical execution role focused on system reliability, security, and scalability. This position does not include direct people management responsibilities but serves as the primary technical owner of IT systems across the organization.

Requirements

Bachelor’s degree in IT, Computer Science, or related field (or equivalent experience)
4+ years experience in systems administration or equivalent role
Hands-on administrative experience with HubSpot CRM
Experience administering EMR systems in healthcare
Strong understanding of HIPAA compliance requirements
Experience managing SaaS systems and integrations
Working knowledge of networking concepts (IP, DHCP, DNS, VLAN, VPN)
Experience with Microsoft 365 and Active Directory
Ability to run and terminate low-voltage cabling

Nice To Haves

Multi-location healthcare experience
Experience supporting clinic buildouts
Relevant certifications (CompTIA A+, Network+, CCNA, Microsoft, etc.)
Experience integrating CRM and EMR platforms
Experience working in a high-growth organization

Responsibilities

Install, configure, and maintain servers, operating systems, and SaaS platforms
Perform database backup and recovery operations
Ensure data integrity through access controls and encryption
Monitor system performance and implement optimization strategies
Maintain system documentation and architecture diagrams
Troubleshoot system and network issues across all clinic locations
Coordinate with MSP when escalation is required
Serve as system administrator for HubSpot CRM
Build and maintain workflows, pipelines, dashboards, and automation
Maintain CRM data integrity and reporting accuracy
Manage user permissions and role-based access
Support integration between CRM, phone systems, and EMR platforms
Support user provisioning and permissions
Support clinical workflow configuration and template updates
Maintain HIPAA-compliant system configurations
Coordinate with vendors to resolve technical issues
Maintain a centralized IT asset tracking system for all clinics
Track hardware inventory (computers, tablets, phones, networking equipment, servers, cameras, AV systems)
Monitor warranty periods and lifecycle replacement schedules
Ensure accurate documentation of asset assignments and locations
Manage equipment procurement and deployment processes
Assist in obtaining and coordinating NCO IT services including:
Internet procurement and vendor coordination
Low-voltage wiring and rack installation
Phone system setup
Network configuration (IP, DHCP, DNS, VLAN, VPN)
Security cameras and access control setup
AV and display installations
Travel to clinic locations for buildouts, upgrades, and troubleshooting (as needed)
Ensure new clinic setups meet organizational IT standards
Coordinate with Facilities & Infrastructure team during buildouts
Maintain HIPAA-compliant systems and access controls
Assist in security audits and vulnerability assessments
Monitor and respond to security incidents in coordination with MSP
Implement and maintain antivirus, firewall, and endpoint protection systems
Maintain user authentication and deprovisioning protocols
Provide timely technical support across all locations
Resolve hardware, software, and network issues
Support remote employees and field teams
Maintain service documentation and ticket logs
Develop internal user guides and SOPs