SYSTEM PROJECT CONSULTANT

State of Florida•Tallahassee, FL

4d•Onsite

About The Position

This open competitive advertisement is for a Career Service position located at Central Office in the Office of Information Technology. The mission of the Office of Information Technology at the Florida Department of Corrections (FDC) is to provide innovative, reliable, and secure technology solutions that support the department's strategic goals and operational needs. The Office of Information Technology aims to enhance efficiency, improve service delivery, and support the FDC's mission to create a safer Florida for its citizens. This position is not a telework position and is required to report to the FDC office in the area it serves.

Requirements

Ability to obtain and maintain a Florida Contract Management Certification.
Ability to process information logically.
Ability to work independently.
Ability to establish and maintain effective and positive working relationships with others.
Ability to direct and coordinate activities of staff augmentation and/or vendors.
Ability to lead meetings and document outcomes.
Advanced proficiency in MS Office Suite.
Proficiency in SmartSheet.
Knowledge of entering transactions into My Florida Marketplace/Ariba on Demand.
Knowledge of contract management and financial consequences.
Knowledge of vendor management.
Ability to effectively communicate verbally and in writing with a wide range of audiences.
Ability to effectively manage contracts with little direct supervision.
Ability to lead, negotiate, communicate, and build successful vendor relationships.
Ability to resolve or promptly escalate problems or grievances (3-day policy).
Ability to resolve or escalate worker or management conflicts.
Ability to conduct necessary human resource functions.
Ability to lead executive-level meetings and document outcomes.
Ability to manage internal and external relationships.
Ability to conduct or attend staff meetings, create agendas, PowerPoint slides, and report meaningful outcomes.
Must be a Florida Certified Contract Manager
Must be proficient in Microsoft Office applications.
Must be proficient in SmartSheet.
Must have experience in assessing financial consequences.
Must have experience in reviewing, analyzing, and evaluating data.
Must have experience entering transactions in My Florida Marketplace.
Must be familiar with state purchasing requirements, including section 287.057, Florida Statutes.
Must have four (4) years of experience in contract management.
Postsecondary education may substitute on a year for year basis for the required experience.

Responsibilities

Support OIT Workflow: Assist the OIT Bureau Chief of Business Solutions with managing administrative programs, including contract/vendor management, procurement, and IT audits, ensuring high customer service and satisfaction.
Customer Service Excellence: Ensure OIT services are delivered with high customer service and satisfaction.
Consult and Coordinate: Serve as a consultant for contract management, vendor management, invoice approvals, and procurement coordination.
Manage Contract and Compliance: Develop and manage OIT contracts and agreements, staff augmentation contracts, contract management plans, and ensure compliance with contract terms, provide technical assistance, and corrective action guidance.
Invoice and Records Management: Review and verify vendor invoices for accuracy, ensure timely payments, and maintain accurate transaction records. Reconcile invoice payments and assist in routine file audits to support records management activities.
Staff Management: Conduct evaluations, manage onboarding and resignation/termination processes, and oversee timesheets for staff-augmented personnel, ensuring adherence to policies and procedures.
Facilitate Meetings and Documentation: Lead or participate in stakeholder and vendor meetings, manage contract processes and documentation, assist with audits, and develop procurement documentation in collaboration with the OIT Procurement Manager.
Facilitate Meetings and Documentation: Lead or participate in stakeholder and vendor meetings, manage contract processes and documentation, assist with audits, and develop procurement documentation in collaboration with the OIT Procurement Manager.

Benefits

Paid vacation, sick leave, and holidays.
Comprehensive health insurance and life insurance with accidental death and dismemberment benefits.
Supplemental Dental, Vision, Life, Disability and Hospitalization insurance.
Tuition-Free college courses.
Retirement Plans with the Florida Retirement System:
Pension Plan (Traditional Retirement Pension Plan)
Investment Plan (401(K)-Type Retirement Plan)
Deferred Retirement Option Program (Drop)
Deferred Compensation
Recently Retired? Beginning July 1, 2024, there is no longer a reemployment limitation; beginning with the 7th calendar month from the member's distribution date, there are no restrictions on working for an FRS employer. You will not be required to repay any prior distributions, and you may continue receiving distributions from the Investment Plan or Pension Plan without interruption.