SYEP Program Assistant
About The Position
The Police Athletic League (PAL) is the largest independent youth organization in New York City that provides educational and recreational activities for children and young adults. PAL Inc. and The New York City Police Department work in partnership to provide communities with summer and after-school recreational and educational activities. The Police Athletic League, together with NYPD and the law enforcement community, supports and inspires New York City youth to realize their full individual potential as productive members of society. JOB SUMMARY: Under the direction of the SYEP Borough Director you will be responsible for the overall administrative duties of the Summer Youth Employment Program which includes but is not limited to the following:
Requirements
- Engaging "customer service" personality and detailed orientated skills are essential
- Must be able to multi-task as well as change tasks based on the needs of the student participants who are present and the needs of the program (must be flexible)
- Able to maintains confidentiality of sensitive documents
- Must have good time management skills
- Must be ability to accept persons from differing backgrounds and economic situations
- Demonstrated ability to manage multiple administrative tasks while meeting deadlines.
- Professional communication skills, both oral and written.
- Ability to interact professionally and effectively organization staff, parents, community residents, visitors, and vendors.
- Computer proficiency in Microsoft Office systems
- Familiar with virtual platforms (Zoom, Teams, Google classroom)
- Must be willing to travel within NYC’s 5 boroughs
- At the time of offer and acceptance, this job requires safety and security clearances which may include fingerprinting done by the Department of Education and the Department of Health.
Nice To Haves
- Summer Youth Employment experience preferred but not a must.
Responsibilities
- Assist with review of enrollment documents and correspondence to applicants as needed
- Act as liaison between direct Departmental Staff, Participants and Worksites
- Correspond with program participants and worksites via phone/email regarding program documents as needed throughout the program
- Communicate with Department Staff as needed to help maintain and update SYEP Program Information
- Assist in making sure that the team is on task to meet any deadlines
- Assist with calculating and entering participant timesheets to ensure payroll deadline
- Assist with tracking timesheets to ensure that issues are addressed and solved in a timely fashion
- Ensure all worksite and participant files are in compliance
- Assist with the distribution of SYEP Payroll cards, t-shirts, and documents as needed
- Assist with maintaining the SYEP Calendar, send reminders as needed to SYEP Site Monitors and worksites to ensure that all upcoming deadlines are met
- Answer phones, maintain files, correspond with program stakeholders, participants, worksites and staff via email as needed
- Evening work related to special events and meetings may be required
- Assist SYEP team with recruitment, orientation, co-facilitation of workshops as needed
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
5,001-10,000 employees
