SWAC/SWP Executive Administrator

Odyssey Systems Consulting Group, Ltd. • Colorado Springs, CO

10h • Onsite

About The Position

Odyssey Systems has an exciting opportunity providing Advisory and Assistance Services supporting the US Space Force and its mission to Protect and Defend National Security Interests in Space as a member of the Space Warfighting Analysis Center (SWAC) Spectrum Warfare Program (SWP) team. As a SWAC/SWP Executive Administrator, you will provide on-site support to SWAC/SWP executives and staff in Colorado Springs, CO Aerospace Facility at 7250 Getting Heights. You will receive direction from SWAC/SWP leadership and assist them to optimize the day-to-day operations of SWP. You will represent the SWAC/SWP front office. You will be aware of and able to answer questions about SWAC/SWP responsibilities and projects and support optimization of the office’s daily business practices and interactions with stakeholders and SWAC personnel in the NCR and Albuquerque, NM.
This is a full-time position at the Aerospace facility at 7250 Getting Heights Colorado Springs, CO.

Requirements

• Must be a US citizen
• Active Top Secret/SCI clearance, agreeable to polygraph
• Bachelor's degree
• 5 years of experience in a Director’s Action Group or similar role supporting Senior Executives in classified environments
• Exceptional professionalism and strong experience exercising discretion and confidentiality with sensitive information
• Exceptional interpersonal and communications skills via phone, email and in-person
• Demonstrated ability to interact and build effective relationships and teams with government customers, FFRDCs, and contractors, working in a highly dynamic environment
• Self-motivated with the ability to work independently as well as collaboratively and effectively in a fast-paced environment
• Exceptional writing skills and ability to effectively communicate with senior government leaders
• Proficient with security processes/procedures (eg, document marking/handling, generating and transmitting classified visit requests) in TS/SCI and SAP environments
• Capable of opening/closing SWAC office spaces
• Strong experience with office management procedures, equipment and information management systems such as on-line calendars, Task Management Tool (TMT), security clearance visit request information systems, etc.
• Proficient in Microsoft Office applications (ie, Word, PowerPoint and Excel)

Nice To Haves

• Active TS/SCI clearance with current polygraph
• Prior experience as an A&AS contractor in a DoD, MDA, or IC Acquisition organization

Responsibilities

• Manages SWAC/SWP Directors’ dynamic daily calendars and travel schedules, interfacing with senior officers/executives from multiple military commands and intelligence agencies, and facilitating communication between SWAC senior executives and staff
• Schedule meetings/events to maximize the Director’s and senior leaders’ time
• Identify meeting participants, subject matter experts (SMEs) and required materials to thoroughly address the issue, produce solutions, direct further study, or re-vector the effort
• Ensure the Directors are thoroughly prepared for each event on their schedule, to include scheduling preparation time, providing read-ahead materials, biographies of participants, subject matter experts, and arranging advanced meetings, as required
• Establish effective working relationships with command staffs within the Space and Acquisition Enterprises
• Arrange travel plans for SWP senior leadership, using the Defense Travel System (DTS), to find and book flights, lodging, and ground transportation to meet mission requirements
• Prepare travel vouchers in the DTS following trips and perform records management and gather or develop all necessary paperwork/documentation in support of SWP senior executive travel
• Prepare correspondence, handle information requests, make travel arrangements and perform functions such as answering phone calls, organizing and scheduling meetings/VTCs, arranging conference calls, receiving/escorting visitors, writing meeting minutes as required, making copies and managing functions such as mail, courier service and records management
• Prepares and reviews a variety of military and civilian personnel actions including evaluations and awards
• Assists with the management of program additional duties
• Track and manage work tasks and action items using USSF’s Task Management Tool (TMT)
• Perform broad office duties such as ordering supplies, retrieving and filing SWAC documents and receiving, sorting and distributing incoming correspondence including faxes and email
• Assist security personnel with security clearance verification, building access, data transfers, processing visit requests, etc, as required
• Travel to CONUS and OCONUS locations at the request of the Government
• Other duties as required/requested by the Government within the constraints of the S3 contract

Benefits

• Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, Tricare supplement, short-term disability, long-term disability, 401(k) match, flexible spending accounts, health savings accounts, employee assistance program, learning and development benefit, paid time off, and holidays.
• Odyssey Benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level