SVP Executive Assistant
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About The Position
The Senior Vice President (SVP) Executive Assistant plays a crucial role in providing comprehensive administrative support to a corporate officer. This position requires a high level of discretion and the ability to manage sensitive information, as the assistant will be involved in high-level contacts and decision-making processes. The role encompasses a variety of secretarial and administrative duties that are essential for the smooth operation of the executive's office. The assistant will be responsible for managing the executive's calendar, coordinating meetings, and ensuring that all necessary materials are prepared in advance. This includes the ability to prioritize tasks effectively and make decisions regarding the executive's time and commitments. In addition to traditional administrative tasks, the SVP Executive Assistant will also handle project portfolio management and strategic planning activities. This includes managing approval workflows for invoices and expense reports, overseeing contract management, and coordinating vendor management entries. The assistant will need to have a strong understanding of business and technology strategies at the SVP level to make informed decisions about prioritization and time-sensitive matters. The role also involves significant experience in coordinating meetings, both domestically and internationally, and managing travel arrangements, including air, hotel, and ground transportation reservations. The ideal candidate will possess excellent communication skills, both written and verbal, and will be able to interface successfully with all levels of management. Attention to detail is critical, particularly in managing the corporate card account and reconciling expenses. The assistant will also liaise with corporate security for guest visits and initiate requests related to facilities and properties. Overall, this position is vital for ensuring that the SVP can focus on strategic initiatives while the assistant manages the operational aspects of the role.
