Surgical Procurement Billing Specialist

About the position

Under minimal supervision, maintains cost effective inventory and is responsible for arranging all the necessary supplies and implants for scheduled and emergent surgical procedures. Also monitors, reviews, and posts surgical bills.

Responsibilities

• Maintains cost effective inventory control of all implants and related supplies necessary for surgical procedures.
• Completes requisitions by supplying all the pertinent information to ensure procurement and necessary delivery date.
• Ensures that all products/implants entering the Operating Room have gone through the proper approval process.
• Keeps management informed of any known issues.
• Monitors stock utilization in conjunction with clinical service line coordinator to return stock/implants for credit in a timely fashion.
• Reviews OR schedule 1 week in advance to ensure proper supplies, implants and equipment are available when needed.
• Monitors the daily schedule for the needs of emergent and add-on cases.
• Responsible for procurement and receipt of human bone and tissue.
• Ensures that the product is stored according to manufacturer guidelines.
• Reviews and enters all charges for specialty items in a timely fashion using item number or miscellaneous billing structures.
• Performs daily audits to ensure all patients have been billed correctly.
• Acts as a liaison between department and Patient Financial Services as it relates to patient accounting issues.
• Acts as liaison between department, clinical leadership and physicians for special implants, supplies, equipment.
• Reviews all bills submitted by vendors to ensure validity and accuracy in pricing.
• Monitors that vendors entering the Operating Rooms are Status Blue compliant.
• Arranges for loaner equipment to temporarily replace damaged equipment.
• Obtains safety clearance on new or loaner equipment through manufacturer representative and hospital biomedical or maintenance department.
• Maintains budget log, procedural trending log, cost by case monthly.
• Maintains consignment logs and semiannual reconciliations.
• Determines when items need to be added to the item file.
• Reports to Purchasing and MIS any item file discrepancies related to procurement and patient billing.
• Responsible for maintaining current and accurate templates for all supplies and implants.
• Maintains and adjusts par levels according to usage and lead time.
• Maintains supply location to ensure easy access and visibility.
• Prepares and participates in the physical inventory process.
• Actively participates in Value Analysis Committee or other workgroups as assigned.

Requirements

• Completion of an accredited one (1) year surgical technician program OR 1 year of related college courses or AA degree in Business preferred.
• At least two-year experience as Surgical Technologist or Surgical Materials Management and Patient Billing utilizing automated information systems preferred.
• Knowledge and understanding of material management information systems.
• Knowledge of operating room procedures.
• Computer skills including familiarity with Windows-based operating systems and Microsoft Office applications.
• Skill in data analysis to interpret bill of goods, budget variances, trending reports and patient billing.
• Ability to understand interfaces between computerized data collection for procurement, patient scheduling and accounting.
• Ability to accurately maintain inventory of supplies and equipment.