Surgical Pathology Clinical Support Specialist (Open Rank – Medical Record Tech I-II)

University of Colorado•Aurora, CO

37d•Onsite

About The Position

The Department of Pathology is seeking a full-time (1.0 FTE) Surgical Pathology Clinical Support Specialist at the rank of Medical Record Technician I or II. This position will provide support to the Surgical Pathology (SurgPath) Laboratory, a clinical laboratory within UCHeath hospital. The Surgical Pathology lab examines tissue removed from living patients during surgery in diagnosing a disease and determining a treatment plan. Key Responsibilities: 25%25 Accession referred specimens for diagnostic testing: Perform required training on and demonstrates proficiency with multiple laboratory information systems Perform referred specimen accessioning for the laboratory, which includes positively identifying the patient and patient material, documentation and tracking of slides and blocks in the laboratory information system, labeling slides and blocks, typing appropriate information in the laboratory information system, and scanning necessary paperwork into the laboratory information system. Distribute the referred specimens to the appropriate pathologist. 25%25 Coordinate specimen referral: Procure pathology materials from outside institutions based on clinical orders for testing, including, but not limited to faxing requests and performing phone follow-up for timely receipt of specimens Procure pathology materials from internal archives, using proper laboratory procedures for documentation Process a variety of requests by pathologists to send out pathology specimen material to internal and external laboratories and other sites, which includes positively identifying patient material, documenting and tracking of slides and blocks, obtaining correct documentation and consent, and packaging the patient material and associated documentation 15%25 Coordinate preparation for multidisciplinary clinic conference: Prepare patient material for a variety of regularly scheduled clinical conferences and deliver the material to the appropriate pathologist Preparation includes communication with extra departmental clinic coordinators and their staff, identifying patients, obtaining the correct patient slides, and printing 15%25 Retrieve patient materials, maintain patient materials, and enter data into clinical reports: Perform detailed manual entry of some laboratory results into reports for pathologist review Perform required training on, and demonstrated proficiency with multiple laboratory information systems Accurately retrieve medical records and other medical information Accurately file medical documentation and pathology materials 20%25 Provide customer service for the laboratory, including but not limited to: Phone, email, fax, or face-to-face interaction to respond to queries regarding new testing, in progress testing, or previously performed testing, from both patients, their agents, and healthcare providers This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Requirements

Applicants must meet minimum qualifications at the time of hire.
Medical Records Tech I: A combination of related education, certification, and/or relevant experience in an occupation related to the work assigned equal to one (1) year
Medical Records Tech II: A combination of related education, certification, and/or relevant experience in an occupation related to the work assigned equal to two (2) years

Nice To Haves

Bachelor’s degree
Documented administrative experience in a health care / clinical diagnostics lab.
Experience calculating lab results and data using math and analytical skills.
Experience using MS Word and Excel. Preferred experience will include developing reports, spreadsheets, and databases using the mentioned software programs.
Experience entering data into an electronic system.
Experience purchasing and maintaining lab supplies

Responsibilities

Accession referred specimens for diagnostic testing
Coordinate specimen referral
Coordinate preparation for multidisciplinary clinic conference
Retrieve patient materials, maintain patient materials, and enter data into clinical reports
Provide customer service for the laboratory