Surgical Coordinator

TEKsystems•Rockville, MO

1d•$18 - $23•Onsite

About The Position

Under minimal supervision, the Surgery Scheduler is responsible for coordinating and managing all aspects of surgical scheduling based on physician orders. This role works closely with physicians, surgical facilities, anesthesia teams, and patients to ensure procedures are scheduled accurately and efficiently. Strong communication, attention to detail, and the ability to manage multiple priorities are essential to success in this role. The Surgery Scheduler supports continuity of care while adhering to compliance, ethical, and operational standard

Requirements

Previous experience in surgery scheduling, medical scheduling, or a related healthcare administrative role preferred
Strong knowledge of medical terminology, CPT codes, ICD‑10 codes, and insurance authorization processes
Experience working with EMR and practice management systems
Excellent communication, organization, and multitasking skills
Ability to work independently while collaborating effectively with physicians and clinical teams
High attention to detail and commitment to patient‑centered care
High School diploma or equivalent required.
Position requires at least three years of Surgical practice/office work experience including work in insurance authorization, insurance verification and/or scheduling with ability to explain patient responsibility in accordance with their benefits plan (as applicable).
Knowledge of medical and surgical terminology required.
Must have excellent communication skills, written and verbal, with ability to multitask.
Proficiency with computer systems and Microsoft Office (Outlook, Word, and Excel) required.

Responsibilities

Coordinate and schedule surgical cases according to physician orders, reserving operating room date and time
Maintain close communication with physicians, anesthesia teams, surgical assistants, vendors, and outside surgical representatives as needed
Provide patients with detailed surgical information, including procedure details, preparation instructions, pre‑operative testing requirements, and date/time/location of surgery
Review patient medications and health history and coordinate surgical clearance with other providers when required
Coordinate all pre‑operative tasks based on case type, including:
Scheduling pre‑operative appointments and diagnostic testing (CT, MRI, ultrasound, X‑ray, etc.)
Ordering or confirming availability of special products or surgical equipment
Notifying vendors, first assists, and other representatives tied to the surgical case
Obtain and manage insurance authorizations and pre‑certifications using appropriate CPT and ICD‑10 codes
Review and adhere to payer medical policies to prevent delays, denials, or reimbursement issues
Serve as a patient advocate and point of contact between the patient, providers, insurance payors, and surgical facilities
Prepare, complete, and submit all required documentation to surgical facilities, including but not limited to:
Surgical orders and physician signatures
History and Physical documentation
Consent forms
Authorization or pending authorization details
Ensure all surgery‑related documentation is scanned and accurately maintained in the EMR
Verify post‑operative follow‑ups are scheduled as ordered, including stent removals or exchanges
Track pathology and operative reports to ensure they are received and filed appropriately
Manage operating room block time utilization and release unused blocks per facility policy
Coordinate financial and patient care commitments, including prepayments and referrals to appropriate financial contacts
Assist with training, orienting, or assigning work to lower‑level staff as needed
Support and adhere to the US Oncology Compliance Program, Code of Ethics, and Business Standards at all times