Surgery Secretary Scheduler

CommonSpirit Health • Prescott, AZ

1d

About The Position

As our Surgery Scheduler, you will be a critical orchestrator of complex operational logistics, ensuring seamless alignment of resources, personnel, and services. Every day, you will expertly manage intricate scheduling and resource allocation while meticulously entering and maintaining data. You will also produce schedules, and oversee template maintenance. To be successful in this role, you will possess exceptional organizational skills, meticulous attention to detail, strong communication, and proficiency with scheduling systems. Your proactive approach and commitment to operational precision are paramount. Accurately schedules procedures and PAT appointments with the Surgeon's office while assessing block scheduling, time requirements, equipment needs, conflicts, available staff, and anesthesia coverage. Interacts closely with all surgical staff, Surgeons, Anesthesiologists, Physician office staff, medical representatives and related ancillary departments to ensure all scheduling needs are met. Maintains complete and full knowledge of the scheduling application, including the block scheduling policy to ensure compliance of departmental specific guidelines and rules. Provides education/training to Surgical Services staff on the proper use of the electronic scheduling solution. Communicates in a timely manner to end-users any changes made to the scheduling software in a timely manner. Initiates patient testing orders and/or radiology needs for OR cases. Delivers specimens to lab as requested. Inputs patient charges in a timely and accurate manner. Assists the Surgical Services Systems Coordinator and Director with monthly statistics and reports as needed.

Requirements

• High School graduate or GED and one year of secretarial/scheduling experience
• Demonstrated knowledge of medical terminology or successful completion of medical terminology course (in YRMC LMS system) within six months of hire
• Basic computer literacy and proficiency

Nice To Haves

• Some college and Surgical secretarial/scheduling experience, and
• Order entry or scheduling software experience

Responsibilities

• Accurately schedules procedures and PAT appointments with the Surgeon's office while assessing block scheduling, time requirements, equipment needs, conflicts, available staff, and anesthesia coverage.
• Interacts closely with all surgical staff, Surgeons, Anesthesiologists, Physician office staff, medical representatives and related ancillary departments to ensure all scheduling needs are met.
• Maintains complete and full knowledge of the scheduling application, including the block scheduling policy to ensure compliance of departmental specific guidelines and rules.
• Provides education/training to Surgical Services staff on the proper use of the electronic scheduling solution.
• Communicates in a timely manner to end-users any changes made to the scheduling software in a timely manner.
• Initiates patient testing orders and/or radiology needs for OR cases.
• Delivers specimens to lab as requested.
• Inputs patient charges in a timely and accurate manner.
• Assists the Surgical Services Systems Coordinator and Director with monthly statistics and reports as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED