Surgery Scheduler 1 - Doral, Full Time

University of Miami•Doral, FL

1d•Onsite

About The Position

The University of Miami Health System at Doral has an exciting opportunity for a full-time Surgery Scheduler . The University of Miami Health System has opened a prestigious state-of-the-art facility in Downtown Doral that serves as a western hub for our distinguished regional network of ambulatory services. This 160,000 square foot expansion continues to bring world-class academic medicine, cutting-edge technology, and innovative treatment options to the rapidly growing Doral community. UHealth at Doral will have services through the Sylvester Comprehensive Cancer Center, Bascom Palmer Eye Institute, and the Desai Sethi Urology Institute, as well as specialties such as cardiology, endocrinology, otolaryngology, gastroenterology, dermatology, and more. The expansion will provide residents with innovative, specialized medical services in the heart of their community. UHealth at Doral has 8 operating rooms, 3 endoscopy procedure rooms, 33 cancer treatment bays, over 60 multidisciplinary exam rooms, and supporting ancillary services like imaging, lab, and respiratory therapy. The Surgery Scheduler assists with the coordination and scheduling of surgical procedures and serves as a liaison between physicians, medical staff, and other departments to ensure smooth scheduling operations. Moreover, the Surgery Scheduler works within the Surgery Department, as part of Perioperative Services at UHealth Doral, and strives to provide an excellent healthcare experience.

Requirements

High School diploma or equivalent; College education preferred
Minimum 2 years of relevant experience
Ability to communicate effectively in both oral and written form
Skill in completing assignments accurately, timely, and with attention to detail
Ability to process and handle confidential information with discretion and adhere to HIPAA standards
Ability to work independently and in a collaborative environment, amongst multiple areas of personnel
Proficiency in computer software (i.e., Microsoft Excel, Word, Powerpoint, SharePoint).
Knowledge of Power BI preferred

Nice To Haves

Knowledge of Power BI preferred
College education preferred

Responsibilities

Schedules surgical cases and monitors various levels of pre-op clearances, ensuring schedules are current and accurate, while communicating with key areas on surgery status
Works with EMR system to optimizes surgery room schedules based on clinical input and updates, completes case cancellations, releases surgery room time with timeliness, pro-actively proposes open room availability for other scheduling
Tracks key metrics and changes related to surgery schedules and documents in shared reports; shares insights with leaders
Communicates with surgeons, service line offices, pre-op units, external coordinators, surgical business partners, and supply chain, to ensure follow-though on the appropriate completion of scheduling
Coordinates availability and delivery of medical equipment for certain procedures and surgical requirements, collaborating with business vendor partners
Works with key web portals assisting ambulatory operations in scheduling and surgical procurement
Assists with reviewing post-op case logs for completion as needed
Follows up with appropriate departments to ensure all pre-op requirements are available prior to the procedure
Works with Patient Access Department to ensure key updates are made aware to the Department and passed along to the patients prior to date of procedure
Adheres to University and unit-level policies and procedures and safeguards University assets
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.