Surgery Scheduler - Neurosurgery and Neurointervention

UPMC•Erie, PA

13h

About The Position

Join UPMC’s Neurosurgery and Neurointervention office as a Surgery Scheduler and play a critical role in coordinating complex inpatient and outpatient surgical care. In this fast-paced specialty environment, you will partner closely with surgeons, administrators, hospital teams, and referring providers to ensure seamless scheduling. Scheduling experience and proficiency with Epic are preferred. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities with confidence. If you are passionate about supporting high-acuity patient care and thrive in a collaborative setting, we invite you to apply and become an essential part of our neurosurgical team. This full-time position will work Monday through Friday from 8:00am to 4:30pm. An occasional weekend shift may be required based on business needs.

Requirements

High school diploma or equivalent required.
Completion of a medical assisting program or 2-4 years experience in a medical field.
Proficiency in medical terminology preferred.
General knowledge of computer software and practice management databases is essential.
Knowledge of the Epic practice management programs preferred.
Strong organization, time management and interpersonal skills.
Tact and diplomacy are necessary in dealing with physicians, patients and their families and other employees.
Ability to deal compassionately and professionally with patients is essential.
Work independently and possess sound decision-making skills.
Knowledge of insurance regulations, specifically Medicare, BC/BS, managed care plans and workers compensation carriers regarding scheduling and approval of surgical procedures.
Ability to prioritize work demands.
Ability to consistently maintain confidentiality with regards to all job assignments and related information.
Access to medications is limited to the distribution of the medication to the nurse.?

Responsibilities

Work directly with department to troubleshoot procedural and operations issues.
Coordinate and monitor patient follow-up through the Refract Tracker and EPIC.
Prepare and forward all necessary admission reservations/requisitions, including demographics and insurance information to hospitals.
Coordinate cases and communicates with hospital personnel to obtain approval for hospital admissions.
Discuss and coordinate financial arrangements prior to surgery including the collection of pre-payments.
Ensure that informed consents are signed.
Provide patients with pre and postoperative instruction according to service specific guidelines.
Coordinate patient education seminars and schedules physicians accordingly.
Collect data for research study.
Schedule pre-screening exams, diagnostic testing, post-operative appointments and surgical cases for all patients.
Ensure all billing and insurance information is current and accurate.
Complete special projects as assigned.
Act as liaison between patient and referring physicians.
Obtain pre-certification and/or referral prior to the date of the procedure.
Coordinate and track internal and external marketing efforts.
Attend and schedule department meetings.
Answer and respond to all incoming telephone inquiries regarding surgery and provides educational material, both verbally and through printed materials.