Surgery Scheduler & Secretary PRN/As Needed

American Addiction Centers•Libertyville, IL

23d•$21 - $32•Onsite

About The Position

Surgery Scheduler & Secretary PRN/As Needed Department: 37700 Advocate Condell Medical Center - Administration: Surgery Status: Part time Benefits Eligible: No Hours Per Week: 0 Schedule Details/Additional Information: 2-3 shifts per week with rotating days No weekends No Holidays Pay Range $21.45 - $32.20 Scheduled Hours: PRN/As Needed - no weekends or holidays. Education/Experience Required: High school graduate Previous clerical or healthcare related experience (2-3 years) Knowledge, Skills & Abilities Required: Proper telephone skills Good organization and communication skills. Introductory computer skills Major Responsibilities: Ensure accurate maintenance of patients operative charge records and all other related department records and participate in implementing improvements to OR team 2)Accurately inputs data into information system •maintains accurate information in date base •accurately enters data and process tests ordered for surgical patients promptly when covering the front desk •communicates problems/issues related to Surginet appropriately in a timely manner •Prints preference cards for next day OR schedule 3)Management of surgical schedule •efficiently utilizes block and open surgical time for optimal utilization •obtains patient information that includes demographics, insurance carrier, pre-testing lab request, type of surgery, anesthesia and admission; obtains from surgeon any special needs for the procedure and provide Nurse Manager with the information for follow-up •assures that schedule information is up to date •coordinates time changes and updates in schedules •maintains schedule per established policies and procedures •consults with Director/Nurse Manager/OR Charge nurses when requested to deviate from pre-set schedule limits •utilizes procedure codes accurately •Performs other related duties as assigned 4)Participate in accurate and timely OR charges; communicate in a timely manner for issues for pending charges; maintain OR charge records per department protocol 1)Communication •consistently demonstrates positive communication with physicians, physician office staff, and nursing staff •notifies Director/Nurse Manager/OR Charge nurses and team coordinators of problems, issues, concerns 5)Maintains accurate scheduling grid •assures that scheduling grid changes are done; schedule cases accordingly to the grid 6)System maintenance: •in collaboration with Information System , produces system reports •communicates system problems to designated Surginet personnel Provide all customers with appropriate services to meet their needs to assist the team in achieving success in their customer satisfaction strategies. 8)Immediately resolves customer issues/concerns that fall within scope of practice and competency 1)Acknowledge and/or communicate to OR team messages received for them 2)Contact vendors to alert surgeon's requests, cancellations, and date and time changes via email and follow through with confirmations 3)Assist with ordering patient tests, procedures, etc 4)Properly allocates surgery time to scheduling surgeons per established Protocol. 5)Coordinates unit clerical functions to maximize unit efficiency. 6)Demonstrate knowledge of proper telephone function and proper telephone etiquette 7) Acknowledge and respond to all internal and external customers who approach the control desk Contributes to the surgical services, department and hospital innovation efforts to maximize excellence and build respect for services 3)Flexibility in meeting the staffing requirements of the unit 1)Ensure timely and accurate processing of scheduled surgical cases 2)Identifies improvement ideas within scope of responsibility, and assumes accountability for implementation and communication of plans and results. People Growth and participates in an environment within the unit that supports management philosophy, Condell's strategic plans and Advocate Healthcare strategies 1)Foster positive communication between all members of the healthcare team. 2)Orient and train new hospital personnel to the surgical scheduler role including hospital computer systems 3)Assesses own learning needs, seeks appropriate training and development. Sets own objectives and goals. 4)Actively participates in unit meetings and provide positive suggestions for improvement of the teamwork Physical Requirements and Working Conditions: • May be exposed to hazardous materials and life-threatening diseases • Ability to transcribe medical information • Ability to handle multiple tasks and complete work within short timeframes. • Good communication skill If position has direct patient care or direct patient contact the following lifting requirement supersedes any previous lifting requirement effective 06/01/2015. Ability to lift up to 35 pounds without assistance. For patient lifts of over 35 pounds, or when patient is unable to assist with the lift, patient handling equipment is expected to be used, with at least one other associate, when available. Unique patient lifting/movement situations will be assessed on a case-by-case basis. This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties. Our Commitment to You: Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including: Compensation Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training Premium pay such as shift, on call, and more based on a teammate's job Incentive pay for select positions Opportunity for annual increases based on performance Benefits and more Paid Time Off programs Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability Flexible Spending Accounts for eligible health care and dependent care expenses Family benefits such as adoption assistance and paid parental leave Defined contribution retirement plans with employer match and other financial wellness programs Educational Assistance Program About Advocate Health Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits. This is Transformation One shared purpose brought us together. Now, as one of the 10 largest not-for-profit, integrated health systems in the United States, our combined strength and stability drives us forward. Starting with You Caring for nearly 3 million people has inspired a transformation. One in which the patient’s experience guides our vision and empowers us to offer new possibilities in our communities. Reshaping Access What is access? It’s offering more sites of care than any other health system in the Midwest. But there’s a new frontier. Access is exploring the latest technologies to deliver care to patients exactly where they are and exactly when they need it Inspiring Professionals With our dynamically inclusive workforce and strong connections to the places where we live and work, we’ll touch more lives and contribute to stronger and more vibrant communities. Transforming Care We’re redefining the standard for care with world-class doctors and caregivers, innovative solutions, outstanding outcomes, and leading-edge research and clinical trials. Combined, Advocate and Aurora are recognized for clinical excellence in: Cardiovascular Care Neurosciences Gynecology Oncology Pediatrics Primary Care Neurology Geriatrics Trauma Care

Requirements

High school graduate
Previous clerical or healthcare related experience (2-3 years)
Proper telephone skills
Good organization and communication skills.
Introductory computer skills
Ability to transcribe medical information
Ability to handle multiple tasks and complete work within short timeframes.
Good communication skill
Ability to lift up to 35 pounds without assistance.

Responsibilities

Ensure accurate maintenance of patients operative charge records and all other related department records and participate in implementing improvements to OR team
Accurately inputs data into information system •maintains accurate information in date base •accurately enters data and process tests ordered for surgical patients promptly when covering the front desk •communicates problems/issues related to Surginet appropriately in a timely manner •Prints preference cards for next day OR schedule
Management of surgical schedule •efficiently utilizes block and open surgical time for optimal utilization •obtains patient information that includes demographics, insurance carrier, pre-testing lab request, type of surgery, anesthesia and admission; obtains from surgeon any special needs for the procedure and provide Nurse Manager with the information for follow-up •assures that schedule information is up to date •coordinates time changes and updates in schedules •maintains schedule per established policies and procedures •consults with Director/Nurse Manager/OR Charge nurses when requested to deviate from pre-set schedule limits •utilizes procedure codes accurately •Performs other related duties as assigned
Participate in accurate and timely OR charges; communicate in a timely manner for issues for pending charges; maintain OR charge records per department protocol
Communication •consistently demonstrates positive communication with physicians, physician office staff, and nursing staff •notifies Director/Nurse Manager/OR Charge nurses and team coordinators of problems, issues, concerns
Maintains accurate scheduling grid •assures that scheduling grid changes are done; schedule cases accordingly to the grid
System maintenance: •in collaboration with Information System , produces system reports •communicates system problems to designated Surginet personnel Provide all customers with appropriate services to meet their needs to assist the team in achieving success in their customer satisfaction strategies.
Immediately resolves customer issues/concerns that fall within scope of practice and competency
Acknowledge and/or communicate to OR team messages received for them
Contact vendors to alert surgeon's requests, cancellations, and date and time changes via email and follow through with confirmations
Assist with ordering patient tests, procedures, etc
Properly allocates surgery time to scheduling surgeons per established Protocol.
Coordinates unit clerical functions to maximize unit efficiency.
Demonstrate knowledge of proper telephone function and proper telephone etiquette
Acknowledge and respond to all internal and external customers who approach the control desk Contributes to the surgical services, department and hospital innovation efforts to maximize excellence and build respect for services
Flexibility in meeting the staffing requirements of the unit
Ensure timely and accurate processing of scheduled surgical cases
Identifies improvement ideas within scope of responsibility, and assumes accountability for implementation and communication of plans and results. People Growth and participates in an environment within the unit that supports management philosophy, Condell's strategic plans and Advocate Healthcare strategies
Foster positive communication between all members of the healthcare team.
Orient and train new hospital personnel to the surgical scheduler role including hospital computer systems
Assesses own learning needs, seeks appropriate training and development. Sets own objectives and goals.
Actively participates in unit meetings and provide positive suggestions for improvement of the teamwork

Benefits

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:
Compensation Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training Premium pay such as shift, on call, and more based on a teammate's job Incentive pay for select positions Opportunity for annual increases based on performance
Benefits and more Paid Time Off programs Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability Flexible Spending Accounts for eligible health care and dependent care expenses Family benefits such as adoption assistance and paid parental leave Defined contribution retirement plans with employer match and other financial wellness programs Educational Assistance Program

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