Surgery Scheduler (Lead) Palmdale CA

Healthcare Recruitment Counselors•Palmdale, CA

7d•$70,000 - $75,000

About The Position

We are seeking an experienced Lead Surgery Scheduling to oversee and optimize surgical scheduling operations for neurosurgeons across multiple hospitals and a surgery center in Palmdale CA. This role requires a highly organized, detail-driven professional with strong leadership capabilities and a proven track record managing operating room block time, pre-operative clearances, and surgical case coordination. The Surgery Scheduling Lead will serve as the operational point person for neurosurgery scheduling, supervising a team of schedulers, reducing cancellations, and ensuring efficient utilization of OR resources. Ideally the incoming scheduler has familiarity with multi-facility surgical operations. About us: We use the latest techniques and technologies to deliver the safest and most advanced surgical options to treat many types of neurological injuries and pathologies. We are team comprised of Spine fellowship trained board-certified neurosurgeons in complex and minimally invasive spinal surgery, pain management and physical medicine and rehabilitation physicians, and we collaborate to provide the most comprehensive care for our patients that we can possibly offer. Our mission is to deliver compassionate, high-quality care that is evidence based and patient centered.

Requirements

Minimum 3 years of experience in surgery scheduling (neurosurgery, orthopedic spine, or other complex surgical specialty strongly preferred)
Experience coordinating cases across multiple hospitals or surgery centers
Prior experience in a lead, senior, or supervisory scheduling role preferred
Strong knowledge of OR block time management, pre-operative clearance workflows, and surgical authorizations and payer requirements
Proficiency with EMR and hospital scheduling systems (e.g., eClinicalWorks, Epic, Cerner, Meditech, or similar)
Experience reducing surgical cancellation rates and improving OR utilization
great attention to detail
strong verbal and written communication skills
substantial experience working with scheduling

Responsibilities

Lead and manage surgical scheduling for five neurosurgeons across four hospitals and one surgery center
Coordinate OR block time utilization, add-on cases, and release unused blocks in accordance with facility policies
Schedule inpatient and outpatient neurosurgical cases with accuracy and timeliness
Serve as primary liaison between surgeons, hospitals, surgery centers, anesthesia, and clinic staff
Oversee tracking and completion of all required pre-operative testing and medical clearances (PCP, cardiology, labs, imaging, etc.)
Implement controls to ensure cases are “OR-ready” prior to surgery date
Proactively identify and resolve clearance delays to prevent cancellations
Supervise and support a surgery scheduling team
Assign workloads, monitor performance, and provide coaching and process guidance
Standardize workflows, checklists, and escalation protocols
Monitor cancellation rates, late starts, and block utilization metrics
Identify root causes of scheduling failures and implement corrective actions
Maintain compliance with facility policies, payer authorization requirements, and internal procedures
Ensure accurate documentation within the EMR and hospital scheduling systems
Maintain audit-ready scheduling records and reports
Collaborate with billing, authorizations, and clinical teams to ensure downstream workflow accuracy