Surgery Administrative Coordinator

Mount Sinai Medical Center•New York, NY

26d•Onsite

About The Position

As Mount Sinai grows, so does our legacy in high-quality health care. Since 1949, Mount Sinai Medical Center has remained committed to providing access to its diverse community. In delivering an unmatched level of clinical expertise, our medical center is committed to recruiting and training top healthcare workers from across the country. We offer the latest in advanced medicine, technology, and comfort in 12 facilities across Miami-Dade (including our 674-bed main campus facility) and Monroe Counties, with 38 medical services, including cancer care, 24/7 emergency care, orthopedics, cardiovascular care, and more. Mount Sinai takes pride in being South Florida's largest private independent not-for-profit hospital, dedicated to continuing the training of the next generation of medical pioneers. Culture of Caring: The Sinai Way Our hardworking, tight-knit community of more than 4,000 dedicated employees fosters an environment of care and compassion. Each member plays a vital role in our collective mission to deliver excellent healthcare through innovation, education, and research. At Mount Sinai, we take pride in our achievements, aiming to be a beacon of quality healthcare in South Florida. We welcome all healthcare professionals to join our thriving community and contribute to our pursuit for clinical excellence. Department: CC016610 Main O.R. Job Description Summary: Position Responsibilities Provides direct administrative support to the VP, director of surgical servces and nurse managers. Creates log of issue reports to keep track of departmental activities and unit needs as requested to meet regulatory guidelines and project metrics. Assists with creating presentations using data as required. Updatess administrative information and assists with staff files as needed to support the managers and directors . Provides correspondence to medical and ancillary staff as needed using MSMC templates for memos and letters. Coordinates logistics of meetings, conferences, seminars and travel for VP and directors. Coordinates monthly PRC and other meetings for VP and directors as needed. .Supports Kronos auditing. Supports managers and directors in annual evaluation of employees. Provides proper documentation forms and communicates to team as needed to maintain timeliness of evaluations. Initates all check requests and purchase orders for Surgical Services as needed Researches charges with accounts payable and vendors to insure accuracy. Validates charges for Perfusion and blanket purchase orders for VP signature. Orders office supplies for Surgical Services Requests security access for employees. Calculates and prepares all forms for promotions and demotions. Ensures function of computer, printer, fax machine, by contacting appropriate personnel as needed. Utilizes scheduling down time productively. Responds to telephone calls promptly, and acknowledges caller immediately. Uses proper telephone etiquette when receiving, transferring and placing calls on hold. Performs spell checks on complex medical terminologies.

Requirements

HS Graduate or equivalent
One year as receptionist with excel, Word, PowerPoint, and Outlook skills preferred.
Excellent communication skills.

Nice To Haves

Bachelors in Psychology preferred
Prefer bilingual.

Responsibilities

Provides direct administrative support to the VP, director of surgical servces and nurse managers.
Creates log of issue reports to keep track of departmental activities and unit needs as requested to meet regulatory guidelines and project metrics.
Assists with creating presentations using data as required.
Updatess administrative information and assists with staff files as needed to support the managers and directors .
Provides correspondence to medical and ancillary staff as needed using MSMC templates for memos and letters.
Coordinates logistics of meetings, conferences, seminars and travel for VP and directors.
Coordinates monthly PRC and other meetings for VP and directors as needed.
Supports Kronos auditing.
Supports managers and directors in annual evaluation of employees.
Provides proper documentation forms and communicates to team as needed to maintain timeliness of evaluations.
Initates all check requests and purchase orders for Surgical Services as needed
Researches charges with accounts payable and vendors to insure accuracy.
Validates charges for Perfusion and blanket purchase orders for VP signature.
Orders office supplies for Surgical Services
Requests security access for employees.
Calculates and prepares all forms for promotions and demotions.
Ensures function of computer, printer, fax machine, by contacting appropriate personnel as needed.
Utilizes scheduling down time productively.
Responds to telephone calls promptly, and acknowledges caller immediately.
Uses proper telephone etiquette when receiving, transferring and placing calls on hold.
Performs spell checks on complex medical terminologies.