Surg Svc Instr Analyst (MHO)

Beacon Health System-posted 29 days ago
Full-time • Mid Level
South Bend, IN
5,001-10,000 employees
Religious, Grantmaking, Civic, Professional, and Similar Organizations
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Reports to the Central Sterile Manager. Responsible for completing multiple aspects of inventory processes: ordering, receiving, monitoring, tracking, controlling and distributing instrument inventory. Routinely works with vendors, Materials Management, Sterile Processing staff, Clinical Coordinators, Purchasing and Surgical Services Management to control instrumentation and implants necessary to complete surgical procedures. Coordinates year-end valuation of set inventory. MISSION, VALUES and SERVICE GOALS MISSION: We deliver outstanding care, inspire health, and connect with heart. VALUES: Trust. Respect. Integrity. Compassion. SERVICE GOALS: Personally connect. Keep everyone informed. Be on their team.

  • Instrument and Inventory Control:
  • Maintains a high level of working knowledge of required elements in the Sensitrac, Cerner and PeopleSoft systems to accurately control instrumentation and related inventory.
  • Performs routine and timely maintenance in these systems to accurately reflect the physical layout of instrumentation and related inventory.
  • Maintains a high level of working knowledge of instrumentation and their related implants.
  • Works with clinical, informatics, and central sterile staff to introduce new instrumentation.
  • Maintains a systematic and transparent approach to insure timeliness of responsibilities and expected tasks.
  • Maintains ownership, coordinates with and/or suggests improvements to support more efficient placement of instrumentation and supplies.
  • Communicates with the Purchasing department and works with vendors regarding the status of incoming product, expediting the receipt of supplies, resolving back orders as well as incorrect and incomplete shipments.
  • Effectively run and analyze reports from multiple systems to perform routine analysis.
  • Effectively understands the different business unit set ups in the Material Management System as it relates to the purchase and replenishment of instruments and supplies.
  • Communication and Education:
  • Attends computer related training sessions, workshops and meetings when relevant.
  • Proactively sets up informative meetings with appropriate management and staff to facilitate process improvements.
  • Effectively communicates with vendors, hospital management or staff as needed concerning any issues with instruments and inventory.
  • Performs other functions to maintain personal competence and contribute to the overall effectiveness of the department:
  • Completes other job-related duties and projects as assigned.
  • ORGANIZATIONAL RESPONSIBILITIES
  • Associate complies with the following organizational requirements:
  • Attends and participates in department meetings and is accountable for all information shared.
  • Completes mandatory education, annual competencies and department specific education within established timeframes.
  • Completes annual employee health requirements within established timeframes.
  • Maintains license/certification, registration in good standing throughout fiscal year.
  • Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department.
  • Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self.
  • Adheres to regulatory agency requirements, survey process and compliance.
  • Complies with established organization and department policies.
  • Available to work overtime in addition to working additional or other shifts and schedules when required.
  • Commitment to Beacon's six-point Operating System, referred to as The Beacon Way:
  • Leverage innovation everywhere.
  • Cultivate human talent.
  • Embrace performance improvement.
  • Build greatness through accountability.
  • Use information to improve and advance.
  • Communicate clearly and continuously.
  • The knowledge, skills and abilities as indicated below are normally acquired through the successful completion of a high school diploma.
  • A minimum of three years in a materials management/inventory control environment or five years in related healthcare environments is required.
  • Demonstrates an in-depth understanding of instrumentation and inventory control.
  • Demonstrates the ability to work with minimal supervision.
  • Demonstrates a quantitative, analytical, critical thinking, decision making and organizational skills necessary to perform essential functions of the position in a timely manner; including an intermediate level of spreadsheet (i.e. MS Excel) knowledge as an analysis tool to generate and evaluate reports.
  • Demonstrates the interpersonal and communication skills (both verbal and written) necessary to articulate ideas clearly and concisely to effectively interact in a variety of situations with all levels of management, vendors and other staff members.
  • Demonstrates the independent judgement necessary to adapt standard methods of practice to meet variations in fact and/or conditions.
  • Demonstrates knowledge of materials operations and systems and processes.
  • Demonstrates the skills necessary to use and comprehend medical terminology and medical abbreviations.
  • Demonstrates the ability to work in a fast-paced, quality-focused environment that frequently deals with stressful situations and deadlines.
  • Demonstrates the ability to prioritize and multi-task.
  • Must be able to work for long periods of time in front of a computer.
  • Must be able to work for long periods of time in sterile areas that require specific attire and the ability to be on your feet.
  • Requires the physical ability and stamina to perform the essential functions of the position which may include: climbing stairs, lifting up to 30 lbs., sitting or standing for long periods of time, bending, stooping or walking moderate distances.
  • A bachelor's degree is preferred.
  • CSCRT certification within one year of employment required.
  • Demonstrated leadership experience is preferred.
  • Knowledge of medical supplies, products and equipment is highly desirable.
  • May be exposed to bio-hazards, unpleasant orders or sounds and high noise levels.
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