Support Services Coordinator

Fujifilm • Cypress, CA

98d • $25 - $27

About The Position

Responsible for coordinating and performing tasks related to mailroom, facility office equipment/ supplies and building operations/maintenance. Work with minimum direction and interface with all levels of the organization, external and internal customers, and vendors in a professional and confident manner. Assist with budget management in the purchasing and inventory of all necessary facility and office supplies and approve all orders ensuring proper selection based on contracted agreements. Administer internal recycling program. Be alert to potential repairs and maintenance needs. Facilities Manager as needed.

Requirements

• High School education or equivalent work experience
• Minimum 3 years of experience
• Mailroom and Mailing Systems Experience
• Detail-oriented with acute attention to detail
• Must be able to lift 50 lbs.

Nice To Haves

• Microsoft Outlook (e-mail and calendar)
• Excel and Word proficiency
• PowerPoint experience

Responsibilities

• Process all mail and packages, including their shipping, receiving and delivery as well as procuring the appropriate shipping supplies.
• Pickup, log, sort and distribute inbound mail and packages to the proper area(s) within building.
• Meter and ship all outgoing mail and FedEx packages then take to their proper pickup points.
• Handle very confidential mail and other information accessible as part of position.
• Maintain all necessary facility related supplies and stock these in their proper areas.
• Maintain proper inventory levels of all necessary facility products including coffee related supplies, copy paper, office supplies, ink cartridges/toners, FedEx and other packaging supplies and lighting needs.
• Distribute these supplies as needed to the appropriate areas.
• Coordinate maintenance and repair of miscellaneous office equipment, contact outside service vendors, as necessary.
• Maintain equipment in building and keep appropriate records for invoicing purposes. Perform small repairs and lighting replacements.
• Change light bulbs as needed using a ladder.
• Contact vendors as needed or directed for repairs and maintenance.
• Alert Cleaning crew of special needs or concerns.
• Perform basic programming changes to HVAC BAS system.
• Accompany vendors needing access to building systems for inspection, meter reads and maintenance.
• Inspect emergency lights, fire extinguishers, eye wash stations, etc.
• Obtain and input all meter readings for print/copy equipment.
• Administer internal recycling program (universal waste, batteries, toners, and ink cartridges).
• Process special mailing/shipping projects for Graphics and HR as well as building wide distributions.
• Assist with budget management in orders of all supplies and approve purchases accordingly from internal customers.
• Assist with confidential document disposal including systematic shredding of documents based on retention policy.
• Assist with ISO inspections as needed, Weekly, Monthly or Annually.
• Be involved with ISO Core team and support objectives.
• Assist with emergency drills.
• Backup team for Regional Facilities Manager in their absence.
• Help set up conference rooms for meetings.

Benefits

• $25 - $27.88 / hour (depending on experience)
• Medical, Dental, Vision
• Life Insurance
• 401k
• Paid Time Off

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Machinery Manufacturing
• Education Level: High school or GED