UNIV - Supply Manager I - Warehouse

MUSC (Med. Univ of South Carolina)•Charleston, SC

53d

About The Position

Manages the operation of warehouse property control. Oversees the surplus activities of the central delivery and receiving to and from the warehouse and campus in accordance with MUSC, State, and Federal policies and procedures, ensuring all reporting requirements are met. Facilitates asset tracking and removal through its life cycle. Develops and disseminates correspondence pertaining to surplus inventory control and property management. Oversees the work of custodial service staff. Manages the operation of a warehouse or property control section; may have responsibility for ancillary service and maintenance functions. This is a supervisory class. Oversees the activities of a central receiving distribution and storage warehouse. Prepares and administers operating budgets. Calculates cost and depreciation for federal and state property. Coordinates the disposal of surplus property. Develops and disseminates manuals and other correspondence pertaining to inventory control and property management. Establishes facility security procedures. Oversees the work of custodial service employees; maintains work schedules, time sheets and employee records. Develops intra-agency mail distribution systems.

Requirements

A high school diploma and two years journey-level work experience directly related to the area of employment.
Some positions require a commercial driver's license
Ability to perform job functions in an upright position.
Ability to perform job functions while walking/mobile.
Ability to climb stairs.
Ability to climb ladders.
Ability to work indoors.
Ability to work outdoors in all weather conditions and temperature extremes.
Ability to work in close quarters.
Ability to bend at the waist.
Possess good grip strength.
Ability to fully use both hands/arms.
Ability to perform repetitive motions with hands/wrists/elbows and shoulders.
Ability to fully use both legs.
Ability to reach in all directions.
Possess good finger dexterity.
Ability to maintain good olfactory sensory function.
Ability to lift and carry 50 lbs., unassisted.
Ability to lift objects, 50 lbs.or more, from floor level to height of 36 inches, unassisted.
Ability to lower objects, 50 lbs.or more, from height of 36 inches to floor level, unassisted.
Ability to push/pull objects, up to 15 lbs., unassisted.
Ability to maintain 20/40 vision, corrected, in one eye or with both eyes.
Ability to see and recognize objects close at hand.
Ability to see and recognize objects at a distance.
Ability to match or discriminate between colors.
Ability to maintain hearing acuity, with correction.
Ability to hear and/or understand conversations.
Ability to obtain and maintain a valid driver's license.
Ability to obtain and maintain certification in forklift operations.
Ability to use hand and pallet jacks regularly.
Ability to operate recycling packer frequently.

Responsibilities

Oversee the operation of the surplus warehouse by coordinating the disposal of obsolete equipment and assuring compliance with state and federal regulations.
Prepare TID packets for State Surplus Property; create transfer detail in surplus module, identify and resolve discrepancies and notify State Surplus Office when TID is ready.
Responsible for all required transportation paperwork concerning the vehicle.
Oversee the work of two Supply Specialist III's including equipment being picked up as scheduled, with transfer details for pick up being processed accurately with equipment checked off, received in Surplus Module and proper signatures.
Oversees items coming off the truck into the Surplus Warehouse by printing and placing labels on the items, maintains the daily inventory records of these items and adds them to the Turn In Document for State Surplus.
Maintains established area for equipment to be lined up for State Surplus screening.
Coordinate the sorting of equipment after screening: (a) All salvaged (equipment with the SPO code) items are lined up in one area and each item is verified before it is loaded. If requested by driver, items are stretch wrapped. (b) All junked equipment (with J) is lined up within another area, for sorting. The junk equipment will be handled within 5 days. (c) Proper documents are retained and legible for all disposals via: GovDeals, junk, scrap, or recycling center.
Maintains the vehicle log daily, trip log is completed, signed, and turned into the office by the last working day of the month.
Provide supervisor with weekly update(due on the end of each week) regarding the status of Truck Runs.
Creates and/or updates on an on-going basis a desktop procedure manual for the position.
Other duties and cross-training as assigned.
Conducts quarterly wall-to-wall inventory of Surplus Warehouse.
Conducts wall-to-wall inventory of certain departments with equipment over $5,000 as required.
Investigate and resolve all discrepancies in relation to the inventory.
Prepares data collected during inventory for Asset Accounting and Surplus Manager.
Receive all items into the surplus module within 2 business days of receipt.
Performs duties associated with the pickup, removal and disposal of obsolete equipment, assuring compliance with state and federal regulations.
Contacts the departments, sets up appointments and delivers reporting form packages.
Places bar code tags on equipment over $5,000.
Take pictures of tagged assets and put them in an assigned folder.
Ensures that departments comply with current policies and procedures for tagging new acquisitions and that information is provided for reporting forms.
Ensures that receiving documents are signed by the department and returned to the manager.
Ensures that reporting form packages for leased equipment and purchase orders in exception status are maintained/updated on a weekly basis and status report is given to the manager.