Supply & Logistics Supervisor

VETERANS OF FOREIGN WARS OF THE UNITED STATES•Kansas City, MO

9d•$53,085 - $53,085

About The Position

The Supply & Logistics Supervisor is responsible for the strategic and operational oversight of the VFW’s printing, mailing, and logistics functions. This position ensures efficient, cost-effective, and timely delivery of services that support National Headquarters and the Washington Office. The role exercises independent judgment in vendor selection, contract negotiation, workflow management, and operational decision-making. The position is accountable for optimizing processes, managing expenditures, and maintaining high-quality service standards across logistics operations. This position provides leadership to logistics staff and serves as a key resource to leadership on operational efficiencies, vendor partnerships, and cost containment strategies.

Requirements

Demonstrated ability to lead and manage operational functions, including logistics, printing, mailing, or supply chain activities.
Strong analytical and problem-solving skills, with the ability to evaluate processes, interpret data, and implement effective solutions.
Excellent verbal and written communication skills, with the ability to interact professionally with internal stakeholders and external vendors.
Proven ability to negotiate vendor contracts and manage supplier relationships.
Strong organizational and time management skills, with the ability to manage multiple priorities and meet deadlines.
Ability to exercise independent judgment and make sound business decisions with financial and operational impact.
Knowledge of inventory control systems, purchasing processes, and recordkeeping practices.
Proficiency in Microsoft Office Suite and other business systems, including spreadsheets and database management tools.
Ability to supervise, coach, and develop staff, fostering a productive and collaborative work environment.
High level of attention to detail, accuracy, and accountability.

Responsibilities

Manages and coordinates all printing, mailing, and logistics operations, ensuring efficient workflow, quality control, and adherence to established processes and service standards.
Oversees departmental administrative functions, including preparation of correspondence, memos, reports, and purchase authorizations, ensuring accuracy, timeliness, and proper documentation.
Develops, implements, and maintains systems for recordkeeping, inventory control, purchasing, and personnel documentation to support operational efficiency and compliance.
Evaluates production methods and determines cost-effective approaches for printing and distribution, including analysis of in-house versus outsourced services, vendor selection, and pricing negotiations.
Leads vendor sourcing, contract negotiation, and performance management for printing, mailing, and logistics services to ensure high-quality outcomes and fiscal responsibility.
Monitors departmental expenditures and contributes to budget planning and forecasting, including costs related to printing, postage, equipment, and vendor services.
Analyzes operational data and trends to identify opportunities for process improvements, increased efficiency, waste reduction, and enhanced service delivery.
Establishes, updates, and enforces operational policies, procedures, and service standards for logistics, printing, and mailing functions.
Supervises and directs the daily work of assigned staff, including task delegation, performance management, attendance monitoring, and employee development.
Provides input on hiring, training, and disciplinary actions, with recommendations given significant weight.
Supports workforce development through onboarding, training, coaching, and continuous performance feedback to enhance team effectiveness and productivity.
Ensures proper operation and maintenance of equipment by coordinating preventative maintenance, repairs, inventory tracking, and evaluation of new technologies and equipment investments.
Evaluates and recommends capital investments in equipment, systems, and technology to improve operational effectiveness and achieve long-term cost savings.
Coordinates and tracks all print and logistics requests, maintaining communication with internal departments regarding project status, timelines, and service expectations.
Oversees integration and coordination between logistics, warehouse, and distribution functions to ensure timely, accurate, and cost-effective delivery of materials.
Serves as a key resource to leadership on logistics strategy, advising on cost containment, vendor partnerships, and operational improvements that support organizational objectives.