Supply Fulfillment and Accounts Payable Coordinator

Professional Physical Therapy • Melville, NY

85d

About The Position

The position is responsible for coordinating the fulfillment of materials, equipment, and supplies from vendors to all operating sites. This includes following through with vendors on delivery and shipment dates for fulfillment orders, ensuring timely payment of vendor invoices, and resolving any issues that arise. The role also involves entering and paying all cleaning invoices for clinics and other miscellaneous invoices as needed.

Requirements

• 0-3 years of Accounting Experience preferred but not required.
• Proficiency with Microsoft Office Suite.
• Strong Excel and data entry skills.
• Proficient with using v-lookups and pivot tables.
• Excellent communication skills.
• Highly organized and detail-oriented.
• Ability to prioritize and meet deadlines.

Responsibilities

• Prepares supplies inventory report on all facilities.
• Advises staff and/or faculty on appropriate choices of standard items to be purchased for offices.
• Selects predetermined vendors and places orders.
• Follows up on orders to ensure that materials are shipped and delivered on targeted dates.
• Inputs orders in NetSuite purchase order system; matches with invoices for final payment and settlement with vendor.
• Enters vendor payables and reports assigned vendor responsibility aging for weekly approval.
• Reviews statement of accounts from vendors to ensure orders are paid within vendor terms.
• Follows up with vendors on payment status, billing inquiries, and payment applications.
• Follows up with internal department leaders for invoice approvals and POs.
• Enters and pays cleaning invoices for all clinics and maintains the supplemental cleaning tracker file.
• Enters and pays any other miscellaneous invoices as needed.
• Handles special projects as needed.

What This Job Offers

• Number of Employees: 1,001-5,000 employees