Supply Chain Specialist | UF St. Johns Surgery Center | Full Time

UF Health•St. Augustine, FL

About The Position

The Supply Chain Specialist is responsible for day-to-day activities related to purchasing, analysis, distribution, receiving and equipment control. Ensures and coordinates proper inventory and ordering to meet the operational and financial needs of the facility. Initiates purchase orders for stock and non-stock materials in conformance with departmental procedures. Resolves receiving and vendor invoice discrepancies in a timely manner while assuming responsibility for various projects as directed by management.

Requirements

Bachelor's degree
2 years of procurement of materials and equipment.

Nice To Haves

CMRP or CPM certification
experience in materials managements or supply chain management for hosptial

Responsibilities

Coordinates and manages day-to-day activities of the supply and equipment functions including but not limited to: purchasing, analysis, distribution, receiving, invoicing of equipment, par levels, “just in time inventory”, inventory control, shipping, cost containment, and special needs within the established facility, group, and local contracts and agreements as appropriate in coordination with Supply Chain Management.
Coordinates and manages day-to-day activities of the supply and equipment functions including but not limited to: placing orders in a timely manner as needed in relationship to the surgical schedule, par levels, “just in time inventory”, inventory control, receiving, shipping, cost containment, and special needs within the established facility, group, and local contracts and agreements as appropriate in coordination with Supply Chain Management.
Follows the established protocol for obtaining, charging for, and returning supplies/equipment and maintains adequate supply levels through the use of accurate inventory control.
Strives for excellence and ongoing improvement in procurement, movement and delivery of supplies and equipment hospital-wide.
Maintains and updates ordering system and supply information on a regular basis, including maintenance of physician preference cards and accuracy of case costing system and reports; reviews invoices for accuracy and addresses discrepancies with Administrator.
Purchases necessary products, maintains receiving area and distribution of supplies, track order deliveries, and backorders, monitors appropriate criteria for supply storage and reports concerns as needed.
Stocks and maintains organization of inventory, materials, and supplies.
Maintains strong inventory control practices, makes recommendations, and implements needed changes to par levels and product availability; monitors supply shortages, recalls, substitutions, and acquisition of approved physician special requests.
Monitors equipment, loaner supplies, vendor trays, and vendor credentials for proficient flow of patient care.
Utilizes computer ordering processes as appropriate and facilitates coordination of software systems to ease ordering burden and process.
Maintains a thorough knowledge of AdvantX and processes for managing supplies through best practice applications; strives to meet facility goals. Prepares and submits reports and information to Accounting as required.