Supply Chain Project Management Specialist

Compass Group•Chicago, IL

2d•$60,000

About The Position

The disruptor in defining the sports and entertainment hospitality experience, Levy is recognized as the market leader and most critically acclaimed hospitality company in its industry. Twice named one of the 10 most innovative companies in sports by Fast Company magazine and one of the top three Best Employers for Diversity in America by Forbes, Levy’s diverse portfolio includes award-winning restaurants; iconic sports and entertainment venues, zoos and cultural institutions, theaters, and convention centers; as well as the Super Bowl, Grammy Awards, US Open Tennis Tournament, Kentucky Derby, and NHL, MLB, NBA, NFL, and MLS All-Star Games. Job SummaryDetailed Responsibilities: The Supply Chain Project Management Coordinator provides high-level administrative support to the VP of Supply Chain while serving as a junior project manager for departmental initiatives. This role is responsible for keeping the VP’s operations running smoothly while simultaneously tracking project timelines, coordinating cross-functional teams, and ensuring supply chain goals are met on time.

Responsibilities

Managing day-to-day scheduling of VPs calendars.
Coordinating with internal and external stakeholders at a high-level on behalf of the VP.
Ensuring that all logistical details are carried out seamlessly for internal meetings, off-site meetings, board meetings, and client meetings and presentations.
Producing entertainment activations and set up for meetings and presentations.
Booking business travel and actively monitoring for travel disruptions and any travel changes needed (this includes being available evenings and/or weekends).
Demonstrating utmost professionalism in communication via phone, email, and in-person interactions.
Committing to responsive and timely collaboration with the VPs team, clients, and multi-disciplinary leaders across the organization to foster strong relationships.
Providing clerical support including processing invoices and expense reports.
Facilitating and proposing ideas for effective follow-up notes, gifts, cards, and awards when needed.
Conducting research on partners and developing briefs for the VP and team.
Assisting in the development of world-class proposals and presentations with the ability to participate in creative brainstorming opportunities and contribute improvements to the process.
Promoting a cooperative work climate, maximizing productivity and morale while navigating a high-pressure and deadline-driven environment.
Maintain and update project trackers, ensuring that supply chain initiatives stay on schedule and within scope.
Facilitate communication between different departments to ensure project milestones are met and bottlenecks are identified early.
Assist in the creation and editing of professional presentations for quarterly business reviews and board meetings.
Organize and lead project "status update" meetings, ensuring all stakeholders are clear on their next steps.
Execute special projects as assigned, from researching new vendors to planning large-scale department events or off-sites.
Draft professional emails, announcements, and follow-up notes on behalf of the VP.
Foster strong working relationships across the organization through timely and helpful communication.
Manage "culture" tasks such as organizing team awards, vendor gifts, and recognition programs to maintain high morale within the department.