Supply Chain Analyst II, Materials & Data Mgmt. (Maryland)

Kaiser Permanente • Silver Spring, MD

156d

About The Position

In addition to the responsibilities listed below, this position is also responsible for ensuring all supplies are available in the appropriate clinical/non-clinical location at time of case by performing standard inventory transactions/procedures with limited guidance; implementing procedures to ensure ongoing availability of products with some guidance; supporting the maintenance of inventory databases and libraries with some guidance; creating dashboards, scorecards on use, and inventory management; ensuring the effective maintenance of inventory management databases and systems by implementing standard system changes with limited guidance; assisting users in resolving standard problems; conducting training of new system users; implementing appropriate changes or enhancements in Information Technology inventory systems with some guidance; using and maintaining technical systems and processes with some guidance to ensure compliance with all relevant regulations and standards; and ensuring compliance with policies and regulations by monitoring the maintenance, calibration, temperature and humidity records with some guidance.

Requirements

• Minimum one (1) year of experience with databases and spreadsheets.
• Bachelor's degree in Business Administration, Economics, Finance, Material Management, Operations Research, or related field OR Minimum three (3) years of experience in Materials and Inventory Control/Management, Logistics, Finance, Distribution, or a directly related field.

Responsibilities

• Pursues effective relationships with others by sharing resources, information, and knowledge with coworkers and members.
• Listens to, addresses, and seeks performance feedback.
• Pursues self-development; acknowledges strengths and weaknesses based on career goals and takes appropriate development action to leverage/improve them.
• Adapts to and learns from change, challenges, and feedback; demonstrates flexibility in approaches to work.
• Assesses and responds to the needs of others to support a business outcome.
• Completes work assignments by applying up-to-date knowledge in subject area to meet deadlines; follows procedures and policies, and applies data and resources to support projects or initiatives with limited guidance and/or sponsorship.
• Collaborates with others to solve business problems; escalates issues or risks as appropriate; communicates progress and information.
• Supports the completion of priorities, deadlines, and expectations.
• Identifies and speaks up for ways to address improvement opportunities.
• Performs asset accounting tasks by performing support tasks to guide, transfers and disposals, with some guidance.
• Records dispositions in the accounting system with some guidance.
• Implements policies and procedures to achieve accountability for the misuse of assets with some guidance.
• Identifies cost reduction opportunities.
• Ensures ongoing quality customer services by resolving standard customer issues pertaining to vendors/suppliers reporting, billing, and merchandise with some guidance.
• Resolves standard backorder problems, delivery delays, repairs, customer concerns, and returns.
• Processes product returns for credit or exchange and recalls with some guidance.
• Prepares reports (e.g., key metrics, cost and daily analysis) to customers with some guidance.
• Ensures adequate levels of inventory are maintained by resolving standard problems in the receipt, coordinating the distribution of inventory, and administering transactions and requests for supplies, equipment, and services, with some guidance.
• Conducts quantitative/qualitative analyses to forecast demand to minimize obsolescence or expiration with oversight by others.
• Maintains automated inventory and ordering systems to support standard inventory reconciliation, using standard strategies.
• Confirms standard reorder levels are updated, maintained, and adhered to so that proper product rotation remains valid, and inventory levels are accurate.
• Works collaboratively with others in the broader organization to maintain the inventory control system (e.g., ensure accuracy of product line, proper level of stock, rotation of product, cleanliness of product/carts).
• Maintains and improves supply chain and operations by supporting standard activities (i.e., shipping logistics, carrier, and inventory system evaluation) to optimize, maintain, and transform current processes for increased efficiency.
• Supports the implementation of research plans to identify new/existing business operating models according to supply chain future state functional and technical design.
• Facilitates standard purchase requests and sourcing substitute items if needed immediately by requesting department.
• Provides information for purchase standardization, quality, amounts, or equivalency.
• Resolves standard purchase-related problems and implements cost savings procedures, with some guidance.
• Complies with state and federal regulations, and company policy/procedures pertaining to purchasing, inventory management, and distribution by applying best standards, practices, and enforcing relevant guidelines.
• Solicits quotations for new stock and non-standard items to ensure compliance, and fulfills routine contracts with some guidance.
• Produces standard reports for compliance monitoring (e.g., Joint commission, Sarbanes-Oxley [SOX]) and audits with some guidance.
• Implements corrective action and resolves deficiencies as necessary on a timely basis and in accordance with company policy with some guidance.
• Administers programs of information, collecting data, training, and education for managers/product users on standards programs, product selection, and expected compliance with some guidance.
• Manages suppliers/vendors performance and relationships by resolving problems and communicating with suppliers/vendors, ensuring they comply with policies and regulations, with some guidance.
• Supports the onboarding of new suppliers/vendors and supports contract administration with suppliers/vendors, with some guidance.
• Assists with corrective actions based on needs identified from audits with some guidance.
• Resolves standard suppliers/vendor issues.
• Facilitates business reviews to ensure suppliers/vendors meet operational and cost targets with some guidance.
• Provides technical analysis and reporting services for others by supporting analyses and preparing results on utilization, quality, inventory levels, and courier routes for standard projects.
• Administers customer service survey tools to assess satisfaction levels and collect feedback for quality improvement, with some guidance.
• Prepares reports in response to business needs for selected departments documenting standard analytical results.

What This Job Offers

• Industry: Ambulatory Health Care Services
• Education Level: Bachelor's degree