Supplier Maintenance Analyst, Accounts Payable - R08652-4121

Invenergy • Chicago, IL

404d

About The Position

The Supplier Maintenance Analyst in Accounts Payable at Invenergy LLC is responsible for ensuring compliance with IRS reporting requirements related to supplier documentation and payment issuances. This role involves coordinating supplier data management, participating in the implementation of the Oracle Supplier Portal, and providing exceptional customer service to internal and external clients. The analyst will also execute annual IRS filings, validate supplier banking information, and identify opportunities for process improvements.

Requirements

• High School Diploma or GED
• 3+ years of experience in a high volume, fast paced environment with experience within the purchase order to invoice processing and payment process
• Detailed knowledge of the requirements of IRS form W-9 and the associated reporting requirements for identified organizations
• Working knowledge of accounting software packages
• Proficient in Microsoft Office, with exceptional knowledge of Excel and Word
• Eligible to work in the United States without the need for employer visa sponsorship now or in the future

Nice To Haves

• Experience with Oracle Cloud ERP is preferred, but not required
• Experience with 1099 processing is preferred, but not required
• Responsible, dependable and possessing an exceptional work ethic
• Strong coordination/organization skills with attentiveness to detail and timelines
• Excellent organizational skills with the ability to manage multiple priorities and accomplish all assignments in a timely manner
• Demonstrate strong verbal and written communication with the ability to communicate effectively with both internal and external clients at all levels of an organization
• Ability to work with minimal supervision
• Strong interpersonal skills - able to work effectively in a team environment

Responsibilities

• Review/approve all new supplier documentation and system setups to ensure compliance with IRS reporting requirements as it relates to payment issuances
• Coordinate information/knowledge transfer to a 3rd party resource that provides assistance in maintaining supplier data and executing entry of data into the Oracle ERP system
• Participate in the implementation of Oracle Supplier Portal, serving as a subject matter resource on proper supplier setup requirements
• Enable Oracle Supplier Portal access to the system for new suppliers in alignment with access policies
• Ensure adherence to and serve as a resource to the business for knowledge/information on proper processes and procedures for execution of the end-to-end supplier set up and maintenance process
• Execute annual filing of IRS Forms 1099 (MISC, NEC, 6, etc.), including coordinating the issuance of required corrections within the Oracle system by working with the A/P Manager to initiate correcting entries
• Execute validation procedures, including but not limited to verbal validation, of supplier banking information and initiate setup of banking details within the Oracle ERP system
• Provide the highest level of customer service to both internal and external clients by effectively responding to all inquiries related to supplier setup and maintenance
• Collaborate with internal and external business partners to expedite the resolution of issues pertaining to supplier set up/changes
• Monitor the AP Portal submissions throughout the day to ensure timely data setup/modifications are properly executed in order to ensure the A/P Team is well positioned to achieve timely and accurate invoice processing and payment
• Maintain existing process, procedure and associated documentation and assist in the development of new processes, procedures and documentation as the business needs change and/or system changes require it
• Identify opportunities to improve process/policies and partner with the AP Manager to develop/implement solutions and lead projects
• Investigate failed payments within the system to ensure timely corrective action(s) are taken to resolve and ensure failure is not repeated
• Execute the IRS TIN Matching process for all suppliers and resolve identified discrepancies
• Participate in any ad hoc projects or miscellaneous duties as assigned

Benefits

• Eligible for medical, dental, vision, 401(k), bonus, paid time off, etc.

What This Job Offers

• Job Type: Full-time
• Industry: Professional, Scientific, and Technical Services
• Education Level: High school or GED