Supervisor, Transportation Finance

Duval County Public Schools•Jacksonville, FL

About The Position

Oversees the prompt and accurate payment to contracted school bus vendors. Manages the budget and produces cost reports and estimates. Ensures certification of school bus operators and monitors. Provides a positive customer service focus to department, division, and the school community.

Requirements

Bachelor’s degree from an accredited college or university.
Five (5) years experience and training in public school administration and/or school transportation.
Knowledge of the essentials of personnel management and supervision
Knowledge of public-school administration
Knowledge of federal, state, and local statutes, guidelines, and policies related to school transportation services
Knowledge of general business management, budget development, cost estimates, procurement functions, and contract management
Knowledge of Generally Accepted Accounting Principles, governmental accounting, and cost accounting
Strong knowledge of quality customer satisfaction practices and principles
Strong customer service skills, including dealing with difficult people, finding “win-win” solutions, and providing follow up
Strong oral, written, and interpersonal communication skills
Strong word processing, spreadsheet, presentation, and database software skills
Strong problem solving skills
Strong detail orientation skills
Ability to organize, plan, and execute reporting within deadlines
Ability to develop and establish research and evaluation programs for transportation services
Ability to manage team activities
Ability to work in a deadline driven and stressful office, with frequent interruptions

Nice To Haves

Master’s degree preferred.

Responsibilities

Serves as customer focused liaison between schools and contractors for field trip set up, pricing, payment collection, and any required training.
Oversees the timely payment of contractor invoices; coordinates and manages fuel allocation program limits; and mileage payments.
Manages the School Bus Transportation budget. Creates, analyzes, and updates transportation spending reports, current and historical.
Supervises and trains assigned staff, conducts performance appraisals, makes employment and discipline recommendations, and coordinates work assignments.
Oversees school bus operator and monitor certification process. Includes all required documentation; Motor Vehicle Record database functions; fingerprinting process and requirements; data collection, recording, and electronic input; monitoring of expiration dates; and contractor follow through on such issues.
Collects field trip data and prepares corresponding reports.
Works on special projects, fuel tax refunds, and purchasing.
Oversees monitoring of contractor school bus fleet. Ensures compliance with contract specifications on purchasing; maintenance and inspection of fleet; and recording of inventory.
Oversees school bus accident reporting. Includes data collection, electronic documentation; current and historical reporting; and state database input.
Performs other duties as assigned.