Supervisor, Purchasing

Sutter Health•Sacramento, CA

About The Position

We are so glad you are interested in joining Sutter Health! Organization: S3-Sutter Shared Services-Valley Position Overview: Manages the day-to-day operations of the department including, but not limited to, the cost-effective procurement of supplies, equipment, and services for assigned area/affiliate/region which may include hospitals, care centers, support service departments and ancillary services. Participates in the negotiation of contracts and ensures compliance with contracts for products and/or services. Utilizes reporting tools and enabling technologies to gain operational insight in order to identify and manage problems and propose resolutions. Job Description: These Principal Accountabilities, Requirements and Qualifications are not exhaustive, but are merely the most descriptive of the current job. Management reserves the right to revise the job description or require that other tasks be performed when the circumstances of the job change (for example, emergencies, staff changes, workload, or technical development).

Requirements

HS Diploma or General Education Diploma (GED)
5 years of recent relevant experience.
Experience in establishing work processes, quality, and productivity standards and policies/procedures designed to ensure optimal department performance.
Knowledge of supply chain and materials management principles and related functions in a healthcare setting.
Knowledge of healthcare products and equipment, inventory sources, and alternate sources of supply, purchasing, contract negotiation administration and new/emerging trends in the procurement industry.
Verbal and written communication and interpersonal skills.
Leadership skills, including team building, and coaching/mentoring with the ability to motivate and engage others.
Effective negotiation skills.
Organizational and time management skills, with the ability to prioritize multiple projects while delivering quality service/achieving business results.

Responsibilities

Oversees the cost-effective procurement of supplies, equipment and associated inventory within the region and assigned affiliate(s).
Supervises purchasing staff responsible for the purchasing of all materials and supplies necessary for the efficient function of assigned affiliate/area.
Coordinates, reviews, analyzes, evaluates and expedites capital equipment purchases.
Monitors vendor performance and pricing.
Works closely with department management to ensure department goals and objectives for materials, services, and equipment are met.
Makes daily rounds with staff to ensure staff have appropriate tools and resources to complete assignments accurately and timely. Conducts service recovery when necessary.
Serves as a resource to team, providing direction for issue/problem resolution and responding timely to escalated issues.
Develops and implements standard work, processes and workflows to ensure effective and efficient operations while soliciting feedback from staff.
Participates in the initiation, coordination, and implementation of the supply and equipment bid process for contract awards.
Involved in departmental goal setting process and communicates goals to staff.
Monitors staff productivity, ensuring optimal use of resources and makes appropriate changes in response to fluctuations in workload.
Provides input to leadership chain of command on current and future needs of personnel to meet needs of clients and/or operational demands.
May prepare reports and/or analyses, identifying operational trends and recurrent issues, and recommends and implements course of action.
Assists with identifying and implementing purchasing cost savings opportunities with regard to standardization with products, processes, systems.
Negotiates with vendors and sales representatives continually looking for the most cost effective, clinically acceptable products.
Analyzes negative supply variances and develops and implements corrective action plans. Evaluates and implements opportunities for enhancing cost effective delivery of services and supply recommendations.
Supervises assigned staff, makes or provides input into hiring and termination decisions, develops work schedules, and reviews and approves timekeeping records.
Sets and maintains expectations with all direct reports and holds individuals and work teams accountable.
Evaluates staff performance and recommends associated merit increase. Provides constructive feedback, coaching and counseling. Implements disciplinary actions and/or performance improvement plans to achieve desired performance. Works with leadership when major disciplinary action is necessary and, if appropriate, in consultation with Human Resources.
Provides opportunities for career development, role expansion, and cross-training.
Conducts staff meetings for informative and educational purposes.
Responds timely to alleged violations of policies, procedures, regulations and standards of conduct by evaluating or recommending the initiation of investigative procedures.