Supervisor, Purchasing Services

Duval County Public Schools • Jacksonville, FL

4d

About The Position

Job Summary Supervises professional and clerical purchasing staff. Administers procurement processes for major outsourced services. Essential Functions 1. Administers the solicitation processes for procurement of major services. Serves as facilitator for all related conferences, vendor presentations and meetings to evaluate responses. Participates in contract negotiations. Maintains all associated records 2. Supervises and trains assigned staff, conducts performance appraisals, makes employment and discipline recommendations, and coordinates work assignments. 3. Develops documents such as standard clauses, terms, and conditions, Requests for Proposals (RFPs), and Invitations to Negotiate (ITNs). 4. Reviews and edits bids and formal solicitations developed by Procurement professional staff. 5. Advises school and departmental administrative staff on specification development. Assists same in the review and evaluation of bids and proposals for commodities and services. 6. Collaborates with DCPS Legal Services Department in the review, interpretation, and implementation of procurement related laws, rules, policies, and directives. 7. Reviews and releases purchase orders within a pre-established value range. 8. Performs other duties as assigned. Qualifications Education: Bachelor’s degree from an accredited college or university preferred. Experience: Four (4) years experience supervising personnel in high volume governmental procurement. Four (4) years experience preparing bid specifications for materials, supplies, and equipment for school programs. Certifications & Licenses: NA Knowledge, Skills, and Abilities Strong knowledge of practices, principles, and procedures for purchasing and procurement Strong knowledge of formal competitive bid cycles, administration, and preparation of specifications for materials, supplies, and equipment for school programs Strong knowledge of laws, statutes, rules, and directives related to procurement Strong knowledge of contract development procedures and practices Strong knowledge of RFPs and ITNs for services Strong oral, written, and interpersonal communication skills Strong word processing, spreadsheet, and database software skills Strong product research and cost data comparison skills Strong problem solving skills Strong conflict resolution skills Strong negotiation skills Strong organizational skills Strong detail orientation skills Ability to interpret, develop, and apply multiple procurement specifications Ability to analyze bids and administer the bidding process Ability to establish and maintain cooperative working relationships with vendors, teaching staff, and administrators Ability to maintain current knowledge of business trends and market changes Ability to manage team activities Ability to design workflow to meet deadlines

Requirements

• Four (4) years experience supervising personnel in high volume governmental procurement.
• Four (4) years experience preparing bid specifications for materials, supplies, and equipment for school programs.
• Strong knowledge of practices, principles, and procedures for purchasing and procurement
• Strong knowledge of formal competitive bid cycles, administration, and preparation of specifications for materials, supplies, and equipment for school programs
• Strong knowledge of laws, statutes, rules, and directives related to procurement
• Strong knowledge of contract development procedures and practices
• Strong knowledge of RFPs and ITNs for services
• Strong oral, written, and interpersonal communication skills
• Strong word processing, spreadsheet, and database software skills
• Strong product research and cost data comparison skills
• Strong problem solving skills
• Strong conflict resolution skills
• Strong negotiation skills
• Strong organizational skills
• Strong detail orientation skills
• Ability to interpret, develop, and apply multiple procurement specifications
• Ability to analyze bids and administer the bidding process
• Ability to establish and maintain cooperative working relationships with vendors, teaching staff, and administrators
• Ability to maintain current knowledge of business trends and market changes
• Ability to manage team activities
• Ability to design workflow to meet deadlines

Nice To Haves

• Bachelor’s degree from an accredited college or university preferred.

Responsibilities

• Administers the solicitation processes for procurement of major services.
• Serves as facilitator for all related conferences, vendor presentations and meetings to evaluate responses.
• Participates in contract negotiations.
• Maintains all associated records
• Supervises and trains assigned staff, conducts performance appraisals, makes employment and discipline recommendations, and coordinates work assignments.
• Develops documents such as standard clauses, terms, and conditions, Requests for Proposals (RFPs), and Invitations to Negotiate (ITNs).
• Reviews and edits bids and formal solicitations developed by Procurement professional staff.
• Advises school and departmental administrative staff on specification development.
• Assists same in the review and evaluation of bids and proposals for commodities and services.
• Collaborates with DCPS Legal Services Department in the review, interpretation, and implementation of procurement related laws, rules, policies, and directives.
• Reviews and releases purchase orders within a pre-established value range.
• Performs other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager