Supervisor of Records

New York City, NY-posted 4 months ago

Full-time • Mid Level

Manhattan, NY

5,001-10,000 employees

Justice, Public Order, and Safety Activities

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The New York County District Attorney's Office (DANY), Records Management Unit has an immediate opening for a Supervisor of Records responsible for overseeing the day-to-day operations of the Brooklyn Warehouse. The Unit plays a pivotal role in supporting and assisting internal agency customers with records management and retention processes, policies, and strategies. The Supervisor of Records will report to the Director of Records Management and will supervise a team of records clerks, ensuring the accurate and timely processing of records and property, maintenance of such records and property in compliance with relevant policies and procedures.

Supervision to include providing guidance and support as needed.
Coordinate and assign the intake, retrieval, processing, and distribution of records and evidence, always ensuring accuracy and efficiency.
Coordinate and assign the secure disposal of records and property in accordance with retention schedules and legal requirements.
Ensure records management systems, including electronic databases and physical filing systems, are maintained and updated.
Prepare, review, and provide records management reports and tracking information as needed.
Conduct regular audits to verify the accuracy and completeness of records, as well as adherence to retention schedules.
Train staff on records management policies and procedures, including proper record-keeping practices and compliance requirements.
Assist in developing and implementing policies and procedures for the storage, and retrieval of records and property in compliance with Unit and DANY requirements.
Collaborate with internal DANY departments, external stakeholders and organizations regarding records management inquiries and requests.
Supervise activities related to the retrieval and storage of DANY records from/to the GRM Document Management Company.
Perform other administrative and supervisory duties as necessary.

Level 1 - Three (3) years of experience in records management or related field, with at least 2 years in a supervisory or team lead role.
Level 2 - Four (4) years of experience in records management or related field, with at least 1 year in a supervisory or team lead role.

Strong knowledge of records management principles, practices, and procedures.
Proficient in using records management software (e.g., AccuTrac).
Proficient in Microsoft Office applications (e.g., Word, Excel, etc.).
Excellent organizational and time management skills, with the ability to multi-task, prioritize tasks and meet deadlines.
Strong attention to detail and accuracy, with a commitment to maintaining confidentiality and data security.
Effective communication and interpersonal skills, with the ability to work collaboratively with team members and stakeholders.
Ability to work with frequent interruptions and adapt to changes in workflow.
Ability to interact with all levels of staff.

Public Service Loan Forgiveness eligibility.
Diversity and inclusion commitment in the workplace.

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