Minor Grants - Supervisor - Grants

City of Abilene•Abilene, TX

About The Position

GENERAL DESCRIPTION Under general supervision of the Assistant Director of Public Health; to coordinate and maintain administrative functions for a variety of professional accounting and financial work involved in the preparation, formulation, and monitoring of the ATCPHD operating budgets; various accounting assignments including reconciliations, computer data maintenance, accounting standards compliance; revenue and expenditure monitoring; and departmental grant projects. Supervises the grants staff and ensures compliance with standards and reporting practices. SUPERVISION EXERCISED Direct supervision over the Grants staff. IMPORTANT AND ESSENTIAL DUTIES Manages assigned grant staff to include managing personnel issues and providing resolutions for problems. Supervises and evaluates assigned grant staff; ensures standards of performance are met. Ensure grant team maintains a cooperative relationship among other divisions through effective communication, responding to requests, building rapport, and participation in team building activities. Ensures all grant deliverables are submitted in a timely fashion according to state contracts and work plans. Perform various accounting reconciliations. Respond to staff inquiries; provide assistance and technical advice. Maintain information for monitoring revenues and expenditures of specific accounts assigned. Modify specific accounting procedures to ensure compliance to policy and accounting standards. Provide information; compile data; prepare written reports related to specific funds assigned. Prepare comparative analysis of operating programs by analyzing costs in relation to previous fiscal years. Assist Division Managers in developing & monitoring operating budgets. Review operating budgets periodically to analyze trends affecting budget needs. Prepare and submit invoices to the state for reimbursement of expenditures within public health grant programs. Prepare and submit Financial Status Reports for grant programs to the Texas Department of State Health Services. Assist in the preparation of the operating budgets. Present revised and proposed operating budgets to City Council. Perform maintenance of computer data. Perform research and develop informational reports. Ensures biennial inventory of equipment is completed and applicable equipment is reported to the Texas Department of State for Health Services as it pertains to the grant that funded the equipment. Will have access to HIPAA protected information and is responsible for abiding by all state and federal regulations governing the use of personal health information.

Requirements

Knowledge of: Accounting theory, principles, and practices.
Financial reporting techniques and methods.
Generally accepted accounting principles.
Computer applications and systems as related to financial matters.
Personnel management.
Skill to: Operate office equipment including computer equipment.
Ability to meet job deadlines for assigned functions.
Ability to work in a standard office environment.
Train and supervise subordinates assigned to the grants team.
Coordinate activities as directed by the Public Health leadership team.
Analyze accounting data for completeness and accuracy.
Develop a variety of financial programs.
Maintain and analyze statistical and financial records.
Establish, monitor, and prepare reports on operating project budgets.
Utilize a variety of computer software.
Understand data processing systems and the relationship to accounting, budgeting, and reporting.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain cooperative working relationships with those contacted in the course of work, both internally and externally.
Follow and embrace the City of Abilene Core Values – Respect, Integrity, Service Above Self, and Excellence in All We Do.
Lead, manage, and perform as a team member in a manner that accomplishes the Division’s mission and treats team members with dignity, courtesy, and respect.
Six (6) months of general accounting experience is preferred.
One (1) year of experience in the area of office management and supervision is preferred.
Bachelor’s degree in Accounting, Finance, Business Administration, Public Administration, or a related field is required.

Nice To Haves

A valid Texas driver’s license is preferred.

Responsibilities

Manages assigned grant staff to include managing personnel issues and providing resolutions for problems.
Supervises and evaluates assigned grant staff; ensures standards of performance are met.
Ensure grant team maintains a cooperative relationship among other divisions through effective communication, responding to requests, building rapport, and participation in team building activities.
Ensures all grant deliverables are submitted in a timely fashion according to state contracts and work plans.
Perform various accounting reconciliations.
Respond to staff inquiries; provide assistance and technical advice.
Maintain information for monitoring revenues and expenditures of specific accounts assigned.
Modify specific accounting procedures to ensure compliance to policy and accounting standards.
Provide information; compile data; prepare written reports related to specific funds assigned.
Prepare comparative analysis of operating programs by analyzing costs in relation to previous fiscal years.
Assist Division Managers in developing & monitoring operating budgets.
Review operating budgets periodically to analyze trends affecting budget needs.
Prepare and submit invoices to the state for reimbursement of expenditures within public health grant programs.
Prepare and submit Financial Status Reports for grant programs to the Texas Department of State Health Services.
Assist in the preparation of the operating budgets.
Present revised and proposed operating budgets to City Council.
Perform maintenance of computer data.
Perform research and develop informational reports.
Ensures biennial inventory of equipment is completed and applicable equipment is reported to the Texas Department of State for Health Services as it pertains to the grant that funded the equipment.
Will have access to HIPAA protected information and is responsible for abiding by all state and federal regulations governing the use of personal health information.