Supervisor, Events

Western Governors University • Salt Lake City, UT

73d • $67,900 - $112,100

About The Position

As the Supervisor of Events, you will be a member of the Commencement Team, which is included under the larger University Events Team. The Commencement Team produces multiple large-scale commencement ceremonies and alumni celebration events across the country that reach tens of thousands of graduates and guests. These events celebrate the successes of our graduates, serve as a gathering place for hundreds of our staff, and bring attention to WGU as a whole. You will be part of a highly collaborative team as you lead the team’s event specialists and coordinators. Your success will be measured by your ability to lead a team to execute events that are on time and on budget while meeting event objectives and maintaining high participant satisfaction scores.

Requirements

• 4 years of experience working in large scale event planning and event management.
• Bachelor’s degree in marketing, business, English, public relations, communications, or related field.
• Budget management experience.
• Demonstrated success managing event production teams, planning events, developing budgets, and meeting budget goals.
• Excellent project management skills, and the ability to manage complex timelines and multiple projects.
• Proven leadership and management skills, with experience of event staff and crew management.
• Excellent interpersonal, communication, and time management skills.
• Must be well organized and detailed oriented.
• Demonstrated high level of confidence in making decisions, good judgment, and innovative and creative problem-solving skills.
• Knowledge of Microsoft Office suite, and knowledge of cloud applications such as Google Docs and SharePoint.
• Knowledge of Health and Safety and Licensing Regulations.
• Ability to interact and successfully collaborate with a broad spectrum of contributing groups and customers.
• Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.
• Demonstrated outstanding attention to detail.
• Able to take on multiple projects, in varying domains, while leading through regular change.
• Willing to try new ways to solve problems, with a keen sense of finding long and short-term solutions.
• Ability to understand and identify underlying business needs and problems to deliver lasting solutions in a short timeline.

Responsibilities

• Supervises day-to-day duties of the event specialists and coordinators to ensure that planning and execution of assigned duties is being completed in a timely and effective manner.
• Work closely with the department leadership to monitor and manage the events budget and initiatives to ensure they align with the strategic plan.
• Provide direction and oversight for event planning and execution, including contract review, relationship management, strategy and overall communication.
• Guide and train event specialists and coordinators as they manage the vendor relationship process, including sourcing, contracting, payment, and communication.
• Provide coaching, guidance, and feedback to direct reports.
• In coordination with the manager, oversee pre-event set ups and post-event evaluations.
• Work with the Procurement and Legal teams to negotiate vendor contracts to minimize liability and risk.
• Build and maintain relationships with internal and external partners.
• Perform other related duties as assigned.

Benefits

• Comprehensive dental, vision, and medical benefits.
• Paid time off, parental leave, and inclusive family forming benefits.
• Generous retirement and HSA company contributions.
• Discounted undergraduate and graduate WGU tuition.
• Flexible paid time off for rest and relaxation with no need for accrual.
• Flexible paid sick time with no need for accrual.
• 11 paid holidays, and other paid leaves, including up to 12 weeks of parental leave.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: Bachelor's degree