Supervisor Courier Services

Trinity Health•Waterloo, IA

About The Position

As a Supervisor Courier Services, you will plan, organize, and supervise the daily operations of courier services for the hospital, clinics, and other ancillary areas for the transport of laboratory specimens, mail, pharmaceuticals, and other supplies. Oversees the daily operations of couriers to provide all hospital specimen and supply transport services. Responsible for 20 FTE to provide coordinated services within the state of Iowa, making over 200 stops per day. Keeps abreast of DOT standards for specimen and chemical transport. Ensures all deliveries are accounted for to ensure sensitive specimens/supplies are promptly delivered to appropriate location(s). Schedules staff to ensure appropriate coverage. Monitors and adjusts staffing appropriate to the workflow. Reviews courier logistical software to ensure timeliness and accuracy of courier pick-ups. Has direct responsibility to administrate software changes related to courier routes, vehicles, and client supply management to optimize workflows and minimize costs. Communicates with clients and laboratory staff (outreach, client services, processing) to ensure client satisfaction. Conducts interviews and hiring process for staff in the areas of responsibility. Conducts daily huddles and regularly scheduled staff meetings to disseminate information and receive feedback. Develops and maintains orientation/competency materials. Coordinates completion of staff orientation/training. Ensures standardized policies and practices are in place and documented. Ensures regulatory compliance with hospital and laboratory regulatory and accrediting agencies. Supports and utilizes LEAN principles/productivity standards. Contributes to the formation of vision, policies, standards, and culture. Completes performance evaluations for direct report personnel. Performs disciplinary action when indicated. Responsible for courier logistical software maintenance and operation. Responsible for coding invoices for payment. Assists with the development of budget, business plans, and evaluates capital equipment needs in consultation with the Laboratory Director. Develops and maintains quality management systems and performance improvement initiatives appropriate to the areas of responsibility. Coordinates and facilitates the change process. Assists in the formulation and implementation of department goals. Assist in fleet management. Responsible for purchasing supplies and equipment.

Requirements

Previous experience with direct supervision, logistics, and/or laboratory experience; preferred.
Valid Driver’s/Chauffeurs License required, must meet Mercy’s Motor Vehicle Safety Standards, must be at least 18 years of age and be eligible to drive per Iowa state law.
Proof of completion of Mandatory Reporter abuse training for child and dependent adult abuse within three (3) months of hire.
Associates degree required.

Nice To Haves

Previous experience with direct supervision, logistics, and/or laboratory experience
Bachelor’s degree preferred.

Responsibilities

Plan, organize, and supervise the daily operations of courier services for the hospital, clinics, and other ancillary areas for the transport of laboratory specimens, mail, pharmaceuticals, and other supplies.
Oversee the daily operations of couriers to provide all hospital specimen and supply transport services.
Responsible for 20 FTE to provide coordinated services within the state of Iowa, making over 200 stops per day.
Keep abreast of DOT standards for specimen and chemical transport.
Ensure all deliveries are accounted for to ensure sensitive specimens/supplies are promptly delivered to appropriate location(s).
Schedule staff to ensure appropriate coverage. Monitor and adjust staffing appropriate to the workflow.
Review courier logistical software to ensure timeliness and accuracy of courier pick-ups.
Administrate software changes related to courier routes, vehicles, and client supply management to optimize workflows and minimize costs.
Communicate with clients and laboratory staff (outreach, client services, processing) to ensure client satisfaction.
Conduct interviews and hiring process for staff in the areas of responsibility.
Conduct daily huddles and regularly scheduled staff meetings to disseminate information and receive feedback.
Develop and maintain orientation/competency materials. Coordinates completion of staff orientation/training.
Ensure standardized policies and practices are in place and documented.
Ensure regulatory compliance with hospital and laboratory regulatory and accrediting agencies.
Support and utilize LEAN principles/productivity standards. Contribute to the formation of vision, policies, standards, and culture.
Complete performance evaluations for direct report personnel.
Perform disciplinary action when indicated.
Responsible for courier logistical software maintenance and operation.
Responsible for coding invoices for payment.
Assist with the development of budget, business plans, and evaluates capital equipment needs in consultation with the Laboratory Director.
Develop and maintain quality management systems and performance improvement initiatives appropriate to the areas of responsibility. Coordinates and facilitates the change process.
Assist in the formulation and implementation of department goals.
Assist in fleet management.
Responsible for purchasing supplies and equipment.