Supervisor - County Clerk

Cameron County•Brownsville, TX

About The Position

Performs supervisory work in administrative support of assigned County Clerk department. Duties include records management in the proper storage and retrieval of records. Positions in this class perform routine complex clerical support and identify needed corrective actions to resolve discrepancies; answer questions, and maintain documents and records. The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Supervises the organization and work distribution in the areas assigned to ensure that job functions are carried out in a proper and timely manner; implements policies and process and procedures as needed to comply with statutes and office standards. Submits weekly reports to upper management on any updates on the department and monthly reports are submitted to the state; processes Cash Bonds from each municipality; updates and changes business processes as needed; Performs a variety of clerical duties to provide support to the daily operations of the County Clerk, including but not limited to financials, state reports, state laws and statutes, as well as other administrative duties. Drafts correspondence, memoranda, etc., for the supervisor's signature/response; transmits information to county departments as needed; provides administrative assistance to the County Clerk as needed Assists the County Clerk with a variety of Special Projects or Programs, as well as, organizing community outreach events, and planning and organizing state conferences and staff trainings. Provides assistance and information to employees, managers, vendors, citizens, local businesses, and/or and other interested parties regarding assigned County Clerk functions; serves as liaison between supervisors, vendors, and other departments in regards to department policies and activities. Explains policies and procedures.

Requirements

Bachelor's Degree in Business Management, Public Administration, Accounting or related field; supplemented by two (2) years of experience performing clerical and/or administrative support; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Responsibilities

Supervises the organization and work distribution in the areas assigned to ensure that job functions are carried out in a proper and timely manner; implements policies and process and procedures as needed to comply with statutes and office standards.
Submits weekly reports to upper management on any updates on the department and monthly reports are submitted to the state; processes Cash Bonds from each municipality; updates and changes business processes as needed
Performs a variety of clerical duties to provide support to the daily operations of the County Clerk, including but not limited to financials, state reports, state laws and statutes, as well as other administrative duties.
Drafts correspondence, memoranda, etc., for the supervisor's signature/response; transmits information to county departments as needed; provides administrative assistance to the County Clerk as needed
Assists the County Clerk with a variety of Special Projects or Programs, as well as, organizing community outreach events, and planning and organizing state conferences and staff trainings.
Provides assistance and information to employees, managers, vendors, citizens, local businesses, and/or and other interested parties regarding assigned County Clerk functions; serves as liaison between supervisors, vendors, and other departments in regards to department policies and activities.
Explains policies and procedures.