Supervising Clerk II

County of Alameda•Dublin, CA

About The Position

THIS IS A NEW ASSEMBLED EXAMINATION . The eligible list resulting from this examination will cancel any existing list and may last approximately one year but can be extended. Applications must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing. Supplemental Questionnaire : A properly completed Supplemental Questionnaire must be submitted with each application. Applications and Supplemental Questionnaires must be in the possession of the Human Resource Services Department by 5:00:00 p.m. on the Last Day for Filing. Failure to submit the Supplemental Questionnaire will result in disqualification. Applications and Supplemental Questionnaires will only be accepted on-line. DESCRIPTION T HE POSITION: The Supervising Clerk specification describes three levels of supervisory clerical classes and identifies the range of responsibility and the type of assignment which distinguishes each level within the series. The basic function of positions in the Supervising Clerk series is to plan, assign, evaluate and supervise the work and operations of a clerical staff consisting of at least two or more full time subordinate employees; to provide training and instruction and make decisions on difficult or sensitive clerical problems; and to accomplish all related procedural and clerical duties and responsibilities in their assigned areas through subordinate employees; and to do related duties as required. For more information about the job classification, visit: Supervising Clerk II (#1139) . THE VACANCIES: We are currently recruiting to establish a countywide eligible list that will be used by any County department or agency needing to fill a vacancy in this classification. There are immediate vacancies in the Alameda County Sheriff's Offic e, Probation Department and the Social Services Agency . THE IDEAL CANDIDATE: In addition to meeting the announced minimum qualifications below, ideal candidates will also possess the following attributes: · Exceptional communication skills, both written and oral, and the ability to communicate effectively with diverse audiences and in a variety of contexts; · Effective strategies and methods to train staff; · Excellent interpersonal skills; · Lead by example; · Experience preparing work schedules for multi-function units; · Familiarity with general accounting processes; · Establishing work priorities and the ability to adjust as needed; · Knowledge and ability to foster team cohesiveness ; · Proficiency in Microsoft Suite, such as Word, Excel, PowerPoint, Outlook; and · Good independent judgement and problem-solving skills and abilities.

Requirements

Either Pattern I The equivalent of one year of full-time experience in the class of Supervising Clerk I or an equivalent or higher level clerical supervisory class in the Alameda County classified service (Non-classified includes District Attorney’s Office, Hospital Authority, and the Consolidated Courts), or two years as a Lead Clerk in the Alameda County classified service. Completion of the Alameda County Management Academy “Management & Supervision Certificate Program” may substitute for six (6) months of the required qualifying experience.
Or Pattern II The equivalent of two years of full-time clerical experience in a supervisory capacity in a position equivalent to the County's class of Supervising Clerk I.
Knowledge of: · County policies and procedures. · Modern office organization, practices, and equipment. · Business correspondence and record keeping systems. · Principles of modern office management. · Training methods and techniques. · Appropriate English grammar, vocabulary, spelling and punctuation. · Word processing programs. · Information systems and computers.
Abilities: · Written communication. · Oral communication. · Decision making. · Leadership. · Planning and organization. · Management control. · Budget analysis. · Interpersonal sensitivity. · Flexibility. · Adaptation to stress. · Use various data bases. · Understand, implement and train staff on County policies and procedures.

Nice To Haves

Exceptional communication skills, both written and oral, and the ability to communicate effectively with diverse audiences and in a variety of contexts
Effective strategies and methods to train staff
Excellent interpersonal skills
Lead by example
Experience preparing work schedules for multi-function units
Familiarity with general accounting processes
Establishing work priorities and the ability to adjust as needed
Knowledge and ability to foster team cohesiveness
Proficiency in Microsoft Suite, such as Word, Excel, PowerPoint, Outlook
Good independent judgement and problem-solving skills and abilities

Responsibilities

plan, assign, evaluate and supervise the work and operations of a clerical staff consisting of at least two or more full time subordinate employees
provide training and instruction and make decisions on difficult or sensitive clerical problems
accomplish all related procedural and clerical duties and responsibilities in their assigned areas through subordinate employees
do related duties as required

Benefits

For your Health & Well-Being Medical – HMO & PPO Plans Dental – HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) Accidental Death and Dismemberment Insurance County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Long-Term Care, Hospital Indemnity and Legal Services Employee Assistance Program
For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan)
For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Management Paid Leave Catastrophic Sick Leave Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.
This provides a summary of the benefits offered and can be subject to change. Employees in management-designated classifications may be entitled to management paid leave. Refer to the applicable MOU or Salary Ordinance for more information.

Stand Out From the Crowd

Upload your resume and get instant feedback on how well it matches this job.

Upload and Match Resume