Summer Student - Branch Administrator

Samuel, Son & Co•Imperial, PA

About The Position

We are seeking a proactive and detail-oriented individual to join our team as a Summer Student – Branch Administrator at Samuel Son & Co in Pittsburgh, PA. As a vital member of our administrative team, you will play a key role in ensuring the smooth operation of our office environment.

Requirements

Currently enrolled in a college or university program, preferably in Business Administration, Office Administration, or a related field.
Strong communication skills, both written and verbal, with a professional and courteous demeanor.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills.
Ability to multitask and prioritize tasks in a fast-paced environment.
Excellent organizational skills and attention to detail.
Reliable and punctual with a strong work ethic.

Nice To Haves

Previous administrative experience or office internship is a plus, but not required.

Responsibilities

Answer phones and greet visitors, providing exceptional customer service and directing inquiries to the appropriate department or personnel.
Provide general administrative support to the location, including but not limited to filing, data entry, and organizing documents.
Collect, compile, and summarize information as directed by management, maintaining confidentiality and accuracy at all times.
Route or respond to routine correspondence, ensuring timely and professional communication.
Schedule and coordinate meetings, managing calendars and ensuring all necessary arrangements are made.
Accept delivery of small parcels and notify the intended recipient promptly.
Maintain the reception area in a tidy and organized condition, creating a welcoming atmosphere for visitors.
Connect callers to the most appropriate department or contact, efficiently handling inquiries and requests.
Perform basic clerical tasks and undertake simple copy typing as time permits, assisting with various office tasks as needed.
Receive, classify, consolidate, and summarize documents and information, maintaining efficient record-keeping systems.
Order and maintain office supplies, monitoring inventory levels and ensuring adequate stock at all times.