Summer Camp Operations Manager Queens

Yes Usa•Queens, NY

1d•$1,330 - $1,530•Onsite

About The Position

The Operations & Logistics Manager is responsible for overseeing the day -to -day operations of the Summer ESL Camp, ensuring all logistical aspects run smoothly. This includes booking, scheduling, resource management, financial tracking, and overall administrative efficiency. The Operations & Logistics Manager works with the management team to ensure the smooth operation of our Summer Camp.

Requirements

Proven experience in operations management, logistics, or a related field; prior work in an educational or camp setting is highly preferred.
Demonstrated leadership overseeing teams and coordinating with multiple departments (academic and excursion teams, etc.).
Strong organizational and problem -solving skills, with the ability to multitask effectively in a fast -paced environment.
Experience handling finances (petty cash, expense reporting) with accuracy and integrity.
Legal authorization to work in the United States.
Native -level fluency in English.

Responsibilities

Campus & Resource Management
Monitor and manage inventory (office supplies, teaching materials, delivery supplies, sports equipment, etc.).
Coordinate with Center Director and host institution on mid -stay cleanings and linen exchanges.
Manage room bookings, remaining in contact with the host university to request spaces for on -campus events.
Reporting maintenance issues (broken AC in classrooms, plumbing in dorms, etc) to the host university, and following up to ensure the a solution is found in a timely manner.
Financial & Administrative Duties
Maintain the petty cash ledger for operational expenses; ensure timely payment of approved invoices and the filing of receipts.
Manage student damage deposits, tracking deposits at arrival and overseeing reimbursements upon departure.
Complete and file expense reports for all logistics -related purchases (e.g., food deliveries, bus bookings) with original receipts.
Off -Campus Excursions
Coordinate with the Director of Excursions in making all bookings for buses, meals, and attractions, delegating where appropriate.
Coordinate with the Center Director regarding excursion feedback and requests for additional activities.
Supervise departures for excursions and solve any problems as they occur.
On -Campus Activities
Order meals for on -campus dinners, keep receipts, and record transactions in the database
Assign staff members to roles for food deliveries, graduation ceremonies, and dance parties.
Provide appropriate supervision for meals in the cafeteria, including assigning YES USA staff, where appropriate.
Booking space for activities and parties.
Pre -Arrival Preparation
Ensure that paperwork on all students is correct and completed in advance
Oversee student housing assignments and ensure accurate record -keeping of room allocations, check -ins, and check -outs.
Supervise the admin team in contacting the guardians to obtain any missing
Track students' dietary restrictions and health issues, maintain accurate records, and provide necessary accomodations.
Arrivals and Departures
Ensure buses have been booked for airport pick -ups and drop -offs.
Assist with arrivals by creating welcome packets for groups and delegating check -in responsibilities to interns and activity leaders working on -campus.
Student Supervision & Safety
Enforce safety and security measures in dorms, classrooms, and excursion sites; address operational aspects of any disciplinary or emergency situations.
Additional Duties
Fill in for the Director of Excursions when they are unavailable.
Remain on -call to address urgent matters such as facility issues or last -minute changes to excursions or class locations.
Take on other operational tasks as directed by the main office or as needed to ensure a successful camp.