Substitute Staffing Specialist

AMERICAN ACADEMY•Parker, CO

3d•$38,000 - $48,000•Remote

About The Position

American Academy (AA) is accepting applications for a Part-time Substitute Staffing Specialist (.75FTE) for the 2026-27 school year. The Substitute Staffing Specialist plays a vital role in ensuring consistent, high-quality classroom coverage by recruiting, training, scheduling, and supporting substitute teachers. The position is predominantly remote, with scheduled time in the buildings each week. This position works closely with the School Leadership to ensure a smooth and positive experience for students, teachers, and substitutes. This position reports to the Human Resources Director.

Requirements

Strong organizational and time-management skills
Excellent communication and interpersonal skills
Ability to manage multiple priorities in a fast-paced environment
High level of professionalism and attention to detail
Available to answer emergency substitute requests from staff at all times of the day

Nice To Haves

Experience in education, staffing, or scheduling
Familiarity with school operations or substitute management systems
Experience working with Human Resources and/or Payroll processes
Ability to analyze feedback and improve systems and processes

Responsibilities

Adhere to the mission and philosophy of American Academy with enthusiasm, commitment, and integrity.
Maintain a strong pool of qualified substitute teachers through recruiting, interviewing, reference checks, and onboarding.
Train substitute teachers to ensure familiarity with American Academy’s mission, curriculum, expectations, and emergency procedures.
Coordinate and schedule substitute teachers to meet daily and long-term coverage needs.
Provide on-call support for substitute coverage, including emergency situations.
Ensure substitute teachers are welcomed, prepared, and supported throughout their assignments.
Collect and track feedback from teachers and substitutes to maintain high-quality performance.
Maintain accurate records of substitute schedules, time-off coverage, and assignments.
Verify substitute timecards and ensure pay rates are accurate.
Submit substitute time reports and coordinate with Human Resources and Payroll.
Communicate clearly and consistently with staff, substitutes, and administration.
Respond to staff and parent communication within 48 hours.
Demonstrate professionalism, initiative, and problem-solving in daily responsibilities.
Maintain positive relationships with colleagues, substitutes, and school leadership.
Adhere to the American Academy Employee Code of Conduct.