Substitute - secretary

Archdiocese of St. Louis • MO

116d

About The Position

The School Secretary serves as the first point of contact for students, parents, visitors, and faculty. This role provides vital administrative support to the principal and school staff while helping to maintain a welcoming, organized, and faith-centered school environment. The secretary is expected to handle responsibilities with professionalism, confidentiality, and a spirit of service consistent with the values of a Catholic school.

Requirements

• Prior experience in a school or office setting strongly preferred.
• Practicing Catholic preferred; non-Catholics must support the mission and values of Catholic education.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and school database systems (e.g., FACTS, RenWeb, PowerSchool).
• Strong written and verbal communication skills.
• Excellent organization, time management, and multitasking abilities.
• Friendly, welcoming demeanor and a commitment to customer service.
• Ability to work collaboratively and independently with discretion and integrity.
• Must pass a background check and complete diocesan Safe Environment training (e.g., VIRTUS).

Responsibilities

• Greet and assist visitors, parents, students, and staff in a courteous, respectful, and Christ-centered manner.
• Answer phones, direct calls, and respond to inquiries with professionalism.
• Manage student attendance records, sign-in/out logs, and daily reports.
• Assist with communication between the school and families (email, newsletters, phone calls, text alerts).
• Maintain student files and records in accordance with diocesan and school policies.
• Support the principal with scheduling, correspondence, calendar management, and administrative tasks.
• Order and manage office supplies, forms, and materials.
• Assist with health-related tasks such as dispensing medication (per diocesan policy) or contacting parents when students are ill.
• Prepare reports, letters, and documents as needed.
• Maintain confidentiality of all student, family, and staff information.

What This Job Offers

• Number of Employees: 1,001-5,000 employees