Substitute Secretary- District Wide

Warrensville Heights City Schools • Warrensville Heights, OH

218d • $13

About The Position

This is an on-call position. Pay is $13.00 per hour. The role involves performing secretarial duties that support the effective management of district operations.

Requirements

• High school diploma.
• An acceptable score on a pre-employment test may be required.
• Post-secondary business school training or equivalent secretarial work experience is desirable.
• Meets all mandated health requirements (e.g., a negative tuberculosis test).
• A record free of criminal violations that would prohibit public school employment.
• Complies with drug-free workplace rules and board policies.
• Multitasking ability and strong diplomacy skills.
• Congenial telephone etiquette.
• Proficient in office protocol, data entry, spelling, proofreading, and the correct use of grammar.
• Accounting skills and the ability to compute and record mathematical data accurately.
• Gives careful attention to details and effective customer service.
• Ability to physically manage bulky and/or unwieldy packages.

Nice To Haves

• Additional training and work experience deemed essential by the board of education and administration at the time of hire.

Responsibilities

• Coordinates office workflow and monitors work progress.
• Upholds board policies and follows administrative guidelines/procedures.
• Promotes effective communications and assistance.
• Keeps informed about program and procedure changes.
• Greets and assists office visitors.
• Answers and directs phone calls.
• Schedules appointments as directed.
• Maintains an office calendar.
• Helps communicate information about weather delays and program cancellations.
• Uses a computer to prepare and process information.
• Performs student registration activities.
• Helps prepare complete and systematic records.
• Obtains vendor price quotes and prepares purchase orders.
• Receives deliveries and inspects packages.
• Organizes and stores supplies.
• Prepares materials for shipping.
• Processes approved invoices for payment.
• Maintains a building-use calendar.
• Composes and types routine correspondence.
• Transcribes, types, duplicates, assembles, and processes routine documents.
• Collects, compiles, edits, and types statistical data and reports.
• Helps gather information and types grant/foundation proposals.
• Assists with committee assignments and/or special projects.
• Uses photocopy/duplicating equipment.
• Maintains office transaction records.
• Processes mail and faxes.
• Maintains forms related to administrative procedures.
• Discards archived records following the board-adopted records retention/disposal schedule.
• Maintains the confidentiality of privileged information.
• Keeps current with advances in office technology.
• Cross-trains with department staff.
• Participates in staff meetings and professional growth opportunities.
• Takes precautions to ensure safety.
• Reports suspected child abuse and/or neglect to civil authorities.
• Maintains a professional appearance.

Benefits

• On-call position with pay at $13.00 per hour.

What This Job Offers

• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: High school or GED