Substitute Receiving Clerk

Four Seasons Hotels and Resorts•New York, NY

2d•$30 - $43

About The Position

The Four Seasons Hotel New York Downtown is looking for a Substitute Receiving Clerk who fully embodies our values, shares a passion for excellence, and infuses enthusiasm into everything they do. As Part Time Purchasing Attendant, you will be accountable for shaping the client experience by providing exceptional service in support of our world-renowned hotel. FSNYD is recognized as a Forbes 5 Star Hotel; Forbes 5 Star Spa and AAA 5 Diamond Hotel. This position reports to the Director of Purchasing. Four Seasons Hotel New York Downtown is diverse, inspiring and vibrant. As a Substitute Receiving Clerk you will be part of a team that prides itself on excellent service, driving inclusion & belonging, working collaboratively, demonstrating mutual respect and having a passion for providing exceptional client experiences. Your role is vital to the success of Four Seasons New York Downtown. You will be able to shape your work environment by contributing to new ideas, offer solutions and find ways to collaborate with all departments being at the heart of the operation. In return you will be provided with the same level of care that we expect to be shared with our employees and all backed by our impressive Employee Value Proposition.

Requirements

We are looking for an individual who poses solid interpersonal and relationship-building skills to work with cross-functional teams.
Apply an ethical approach to influence the outcome of situations and serve as role model for others by demonstrating appropriate business conduct and ethical principles.
We are looking for candidates who are proactive, have a technical knowledge of generally accepted accounting principles.
Work authorization for the location is required.

Responsibilities

Update daily receiving in the Purchasing/Inventory system and generate a Daily Receiving report for food, beverage, non-food and beverage on a timely basis.
Ensure all goods received are delivered to the correct storage place/holding area.
Maintain the highest level of business integrity in dealing with vendors and delivery persons.
Check all incoming goods against delivery orders and invoices, food specifications and purchase records to ensure that the type, amount, price and quality of items charged and ordered are correct and maintain safe, sanitary and organized storage of all items.
Ticking off each line item to ensure receipt and stamping and signing and dating invoice.
Issue, store, price and rotate all incoming goods for the hotel and maintain a good balance between par levels of inventory items and on hand quantities in accordance to business needs.
Ensure all local and corporate policies, rules, internal controls and procedures and safeguards as they relate to the Purchasing Department are complied with.
Ensure that all non-food and beverage deliveries coincide with an approved purchase order. All deliveries without purchase orders must be investigated.
Inspect the physical condition, check quality and count or measure the quantity and weight of all items or supplies at the time they are received and before they are placed in storage.
Accept delivery of all departments including hotel and residences and other specialty items and contact originating department for verification and inspection of goods.
Ensure all deliveries are received at the designated receiving area only.
Ensure all invoices and/or packing slips are stamped with the appropriate receiving stamp upon delivery.
Request for credit is completely filled out for any items refused or damaged and signed by the driver and Receiver and entered on Receiving Report.
Ensure that all Receiving Reports inclusive of food, beverage, non-food and beverage are done daily on a timely basis.
Ensure all receiving is completed via the computer system on a daily basis.
Stamp and sign all invoices upon receipt and file accordingly.
Ensure that a "Goods Received w/o an Invoice Form" is completely filled out for any goods received in this manner.
Check and match receiving documents to electronic purchase orders daily to verify price quotations, and report any discrepancies to the Director of Purchasing.
Inform the Director or Assistant Director of Purchasing in the event of any returns, shortages, or no show deliveries immediately.
Assist as necessary with all month-end, quarterly or annual inventories of food, beverage, operating equipment and supplies.
Work together with other Purchasing/Storeroom staff to assure smooth transition of receiving to storage and storage to departments.
Assist with regular cleaning and re-organization of storerooms.
Maintain perpetual inventory through computerized system for all liquor and wine on current basis.
Follow up on documentation of afterhours issues ensuring it is in accordance with established internal controls and procedures.
Participate in daily, weekly, month end, quarterly and annual inventories for food, beverage, groceries, sundries and operating equipment as required.
Complete food, beverage, groceries, sundries and non-food stock replenishment as required and process Purchase Orders.
Ensure loading dock and receiving areas are kept secure, clean and organized.
Follow up with Vendors with discrepancies with orders and products.
Follow up with vendors concerning back order items and advise Manager accordingly.
Ensure that all requisitions are fulfilled, and updated via the computer in a timely basis each day in accordance with storeroom hours and outlet requests.
Handle all issues and deliveries of goods to the appropriate departments within the hotel sub cellar.
Fill all food, beverage, wine, liquor, china, glass, silver, linen requisitions, update respective computer system and rotate perishables in storerooms.
Label all wine and liquor bottles according to outlet color coded system.
Follow up with Vendors on back ordered items and ensure all outlets receive back orders upon receipt of items.
Moving of pallets and other equipment.
Use of pallet jack, dollies, carts, and hand trucks.
Perform other tasks or projects as assigned by hotel management and staff.
Record food delivery temperatures during inspection of physical condition, quality, and quantity for required items.
Verify vendor is providing receiving slip with truck temperature noted during check of food specification and receiving records.
Food items are received onto tables/platforms and excess packaging is removed.
Necessary items are unpacked into correct containers before being placed in storage.
Meat, Fish, Produce, and Dairy are dated with a receiving date before being stored, unless the item already includes an expiry date.
All items are rotated with the necessary “FIFO” stock rotation (First In, First Out), revising item 29 in current job description to include all vs. just perishable items.
All cardboard is discarded at the receiving area, which aligns with ensuring that the receiving areas are secure, clean, and organized.
Storage and organization upon receipt of all goods, including bottled, boxed, and canned beverages in their respective storage areas.
Retrieving mis-delivered items from their respective areas outside of the sub-cellar (for example from the Spa or Front Office if needed).
Comply with Four Seasons’ Category One and Category Two Work Rules and Standards of Conduct as set forth in the Employee Handbook.
Work harmoniously and professionally with co-workers and supervisors.
Adhere to meal break policy and proper payroll procedures.

Benefits

Be part of a cohesive team with opportunities to build a successful career with global potential
Have access to a robust benefit plan
Have the opportunity to engage in diverse and challenging work
Derive a sense of pride in work well done
Be recognized for excellence

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