Substitute Pool Project Specialist

CAPITAL CFO+ LLC•Town of Guilderland, NY

1d•$60,000 - $65,000•Hybrid

About The Position

Early Care & Learning Council (ECLC) is seeking a Substitute Pool Project Specialist to join their team. The Substitute Pool Project Specialist supports the Workforce Supports Team at the Early Care & Learning Council (ECLC) in advancing ECLC’s mission to strengthen child care services and supply across New York State. This position provides vital administrative, organizational, and project support to ensure smooth and effective implementation of team initiatives. As the central point of communication and coordination for the Substitute Pool Project, the Specialist contributes to the successful delivery of technical assistance and professional development, collaborates with Child Care Support Centers (CCSCs) participating in the Substitute Pool, and represents ECLC at workforce and networking events statewide. This position reports to the Director of Workforce Supports, works in partnership with the Senior Director of Programs and Services, and collaborates with other ECLC departments to ensure consistency across projects. The ideal candidate is passionate about coordinating programs that strengthen the early childhood workforce, including workforce recruitment. They enjoy organizing, managing, and supporting initiatives that improve child care services and are excited about creating systems and strategies that help educators and providers succeed. Additionally, they have strong experience coordinating diverse groups, managing long-term projects, and planning and facilitating meetings.

Requirements

Bachelor’s degree in Early Childhood Education, Child Development, Human Services, Public Administration, or related ﬁeld.
3+ years of experience in early childhood education, workforce development, or child care services.
At least two years of direct experience working in an early childhood classroom or family child care, with some experience in program management or supervision.
Knowledge of state and federal child care regulations, licensing, and professional development requirements.
Strong communication skills, including experience with public speaking, networking, and engaging diverse stakeholders.
Experience working with culturally diverse communities.
Ability to travel within New York State and work occasional evenings, typically for events or meetings.
Experience in workforce development, recruitment, retention, and professional development.
Ability to analyze workforce data and implement strategies to address staffing challenges.
Excellent oral and written communication skills for engaging with CCRCs, substitutes, providers, and community stakeholders.
Ability to build and maintain cooperative working relationships across multiple partners and teams.
Strong prioritization, organizational, and project management skills to manage multiple initiatives and deadlines.
Experience applying strategies that support and strengthen a diverse workforce.

Nice To Haves

Leadership experience preferred, particularly in coordinating teams, projects, or early childhood programs.
Familiarity with NY early childhood organizations (e.g., OCFS, NYAEYC, QUALITYstarsNY, ASPIRE Registry).
Proficiency in Microsoft Office; experience with Canva, Slack and/or Monday.com a plus.

Responsibilities

Relationship Management & Stakeholder Engagement
Build and maintain strong relationships with CCSCs participating in the Substitute Pool Pilot Project.
Maintain relationships with partner agencies to meet community needs and avoid duplication of services.
Participate in regular conversations with other states working on Substitute Pool initiatives and share learnings with colleagues and partners.
Participate in project and community/partner meetings as needed.
Technical Assistance, Training & Support
Provide ongoing technical assistance, professional development coordination, and mentorship for CCSC staff involved in Substitute Pool.
Coordinate and facilitate regular meetings, focus groups, and communication channels (e-news, Slack, office hours).
Develop presentations and reports for diverse audiences to share information about the Substitute Pool Pilot and related applications/platforms.
Program Operations & Continuous Improvement
Collaborate with internal teams to enhance Substitute Pool Project.
Identify opportunities to strengthen outreach, pipeline growth, and candidate engagement.
Participate in sustainability and scaling planning to ensure long-term success of the Substitute Pool Project.
Perform administrative tasks and other duties, as assigned.
Data Evaluation & Reporting
Monitor platform analytics to inform weekly/monthly communication, training, and recruitment strategies.
Track and report program outcomes and workforce data in collaboration with the Data and Evaluation Team.
Compile data necessary for completion of agency, local and state reports
Recruitment, Marketing & Outreach
Identify and implement recruitment and marketing strategies for substitutes and providers, including creative non-traditional approaches.
Project & Contract Management
Plan and oversee project-specific budgets with support of supervisor.
Ensure external consultants meet their quarterly contract requirements.