Subcontracts Manager

Calista Corporation•Huntsville, AL

About The Position

The Subcontracts Manager supervises Subcontract Administrators and is responsible for managing various complex government or commercial contracts, including CPFF, T&M, and FFP, from inception to completion. This role involves the comprehensive administration of government and commercial subcontracts, providing strategic oversight, leading complex negotiations, and ensuring compliance with regulatory requirements. The manager will also focus on risk management, cross-functional collaboration, policy development, team mentorship, performance monitoring, audit coordination, and subcontract closeout management.

Requirements

Bachelor’s degree in Business Administration, Contract Management, Supply Chain, or a related field.
Minimum of 7-10 years of experience in subcontract administration or subcontracts management, with significant experience in government contracting environments.
Strong leadership skills with experience managing and developing teams.
Ability to foster a collaborative work environment and drive results.
Comprehensive understanding of FAR, DFARS, and government procurement regulations.
Proven experience leading negotiations for complex and high-value subcontracts, with a focus on risk management and compliance.
Strong analytical skills, with the ability to assess risks, develop strategies, and make informed decisions.
Outstanding verbal and written communication skills, with the ability to effectively present information to diverse audiences, including senior executives and government officials.
Proficient in Microsoft Office Suite (Excel, Word, Outlook).

Nice To Haves

Master’s degree in Business Administration, Contract Management, Supply Chain, or a related field.
Certified Professional Contracts Manager (CPCM), Certified Federal Contracts Manager (CFCM), or other relevant certifications.
Active security clearance (e.g., Secret, Top Secret) or the ability to obtain a security clearance if required.
Extensive experience in specific sectors such as defense, aerospace, IT, or other regulated government industries.
Familiarity with advanced contract management systems and tools for performance tracking, compliance management, and reporting.

Responsibilities

Provide strategic oversight of the subcontract administration process, including the development and execution of subcontracting strategies that align with organizational objectives and project requirements.
Lead high-level negotiations for complex subcontracts, ensuring favorable terms and compliance with FAR, DFARS, and other regulatory requirements.
Navigate challenging contractual issues with subcontractors and internal stakeholders.
Identify and assess risks related to subcontractor performance and compliance.
Develop and implement risk mitigation strategies, ensuring adherence to all contractual obligations and regulations.
Act as a key liaison between subcontractors, internal departments (such as legal, finance, and project management), and government clients.
Facilitate communication and collaboration to ensure project success.
Develop, update, and implement subcontracting policies and procedures to enhance efficiency, compliance, and best practices within the organization.
Provide leadership and mentorship to junior and mid-level subcontract administrators.
Foster a culture of continuous improvement and professional development within the team.
Oversee the monitoring of subcontractor performance against contractual requirements and performance metrics.
Prepare and present detailed reports on subcontract performance and compliance to senior management and stakeholders.
Lead internal and external audits related to subcontract administration.
Address audit findings and implement necessary corrective actions to ensure compliance and improve processes.
Manage the closeout process for subcontracts, ensuring all contractual requirements are fulfilled, deliverables are received, and final payments are processed in accordance with company policies and regulatory standards.
Supervise Subcontract Administrators to ensure compliance with customer, contractor and corporate obligations.