Subcontracts Administrator II

BAE Systems • Jacksonville, FL

1d • $61,278 - $104,173

About The Position

BAE Systems is hiring a Subcontracts Administrator to support the Jacksonville Ship Repair business. As a Subcontracts Administrator, you will be a be part of an integrated team to procure subcontractor spend in the hundreds of millions across a diverse set of subcontractors and commodities/categories. This position will develop subcontracts in accordance with specifications, requirements, work statements, and terms and conditions.

Requirements

• Bachelors Degree with 2+ years of experience or equivalent experience
• Experience in Subcontracts, Contracts, Supply Chain, Purchasing, Acquisition, or related
• Experience in Data Analytics, including Price, Cost, Supplier, Market, Competitive, Commercial Item Determination, or similar
• Knowledge of Project Management or Supplier Management processes
• Ability to generate, negotiate, and execute major subcontracts/purchases
• Ability to ensure compliance with contract terms and conditions
• Ability to resolve contractual conflicts with subcontractors through negotiations and contractual vehicles
• Ability to collaborate well with other departments, such as Contracts, Finance, Programs, Operations, and Compliance
• Ability to analyze performance metrics/KPIs to help meet critical business objectives
• Ability to assess and understand the financial impacts of the Subcontracts operations
• Ability to support change and process improvement
• Ability to find win-win solutions with a “make it happen” attitude
• Strong time management and organizational skills
• Strong verbal and written communication skills
• Proficient with Microsoft Office Suite (Microsoft Excel, Word, PowerPoint, and Outlook)

Nice To Haves

• Experience in large, complex organizations within Shipbuilding, Ship Repair, or Maritime industries
• Experience in a Department of War (DoW) Contracting environment
• Experience in Subcontracts/Contracts
• Experience in Subcontractor solicitations, bid, proposal analysis/processes
• Knowledge of FAR and DFAR regulations and the nature of flow down requirements
• Knowledge of ITAR (International Traffic in Arms Regulation) and EAR (Export Administration Regulation)
• Knowledge of CPSR audits and requirements
• Experience with Cost Point ERP systems

Responsibilities

• Support proposal preparation, review, and execution
• Develop subcontractor evaluation and selection criteria
• Conduct analysis on cost, price, suppliers, market, etc.
• Support negotiation of provisions such as price, schedule, work statements, and terms to meet or exceed business requirements
• Prepare and administer high value/complex subcontract awards
• Ensure procurement compliance and execute to approved procurement policies and procedures to provide the best value consistent with quality and service requirements while maintaining good subcontractor relations
• Emphasize subcontractor engagement, relationship building, and subcontractor management through all phases of program execution
• Develop new subcontractors and advancement of commodity strategies
• Respond to subcontractor inquiries and resolve invoice issues
• Participate in fact finding activities pertaining to subcontractor safety, quality, and performance execution
• Drive Partner2Win initiatives and evaluate supplier performance relative to cost, delivery, integrity, quality, performance objectives, contract compliance, and other factors
• Support problem resolution (Root Cause & Corrective Action)
• Assertively assess, prioritize, and drive issues to closure
• Support continuous improvement initiatives to optimize team and subcontractor performance
• Deliver quality customer service to both internal and external customers
• Exercise discretion and independent judgment
• Exhibit best practice work habits and collaborate to promote operational excellence
• Continuously advance knowledge of procurement compliance
• Proactively adopt best practices and support new initiatives

Benefits

• At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance.
• We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance.
• Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave.
• Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards.
• Other incentives may be available based on position level and/or job specifics.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees